Food Service Management Companies

School Food Authorities (SFA) Guidance for Food Service Management Companies – May 2016

Contracting with a Food Service Management Company Guidance for  School Food Authorities Video Training

Contracting with a Food Service Management Company – Guidance for School Food Authorities – this webinar presents the following information: the State Agency’s role in the contracting process, the School Food Authorities decision to contract with a FSMC, the Fixed Price FSMC RFP, the timeline for FSMC procurement, completion of the RFP, and the State Agency review RFP/Contract documents.

SFA Procedures for Contracting with a FSMC

FSMC Fixed Price Request for Proposal: Please contact Erica Arter , Shawn Vondracek or Ali Lampman, Program Specialists-Nutrition Services to request document.

Contracting with a Food Service Management Company Procedures

FSMC Contact List

Food Service Management Company Monitoring Form

USDA FSMC Guidance Manual Contracting with Food Service Management Companies (September 2017)

USDA Policy Memos

• Contracting with Food Service Management Companies: Guidance for School Food Authorities(Memo SP 40-2016 Attachment)
• SFSP Participation by SFAs under contract with a FSMC(SFSP 12-2016) (May 5, 2016)
• Bonding Requirements for FSMC and other Subcontractors(SP 35-2016) (May 5, 2016)
• Contracting with FSM-Guidance for SFAs(USDA Guidance Manual) (April 2009)
• Fresh Fruit and Vegetable Program Fees in FSMC Contracts(SP 33-2012) (May 31, 2012)
• The Impact of the USDA final rule titled Nutrition Standards in the NSLP and SBP on FSMC Contracts (SP 17-2012) (March 30, 2012)
• Procurement Q&As to Assist in the Implementation of the final rule titled Nutrition Standards in the NSLP & SBP (What constitutes a material change to current contract with FSMC)(SP 17-2012) ( February 23, 2012)
• Determining whether to hire a Food Service Operations Consultant or a FSMC(DPI Memo) (April 22, 2011)
• Reaffirming the Requirement that School Food Authorities Comply with Federal Regulations Affecting Rebates, Discounts, and Other Applicable Credits in All Cost Reimbursable Contracts(revised) (SP 01-2011) (April 5, 2011)
• Guidance Reaffirming the Requirement that State agencies and School Food Authorities Periodically Review Food Service Management Company Cost Reimbursable Contracts and Contracts Associated with USDA Foods(SP 23-2013 February 12, 2013)
• Guidance in Crediting for, and Use of, Donated Foods in Contracts with FSMC(January 25, 2011) (Revision of 8/24/09 version)
• Prototype Contract Renewal/Amendment(DPI Memo) (August 16, 2010)
• Further Clarification in Crediting for, and Use of, Donated Foods in Contracts with FSMC(SP 05-2011) (October 22, 2010)
• Guidance in Crediting for, and Use of, Donated Foods in Contracts with FSMC(revision of Food Distribution Policy Memo FD-080)(SP 44-2009) (September 24, 2009)
• Prototype Language for Return of Discounts, Rebates and Credits to SFAs(SP 21-2008) (May 1, 2008)
• Allowability of Procurement Fees in SFA Contracts(SP 15-2008) (March 12, 2008)
• Clarification Concerning FSMC Cost Reimbursable Contracts(FY 03 School and Community Nutrition Programs Policy Memorandum  # 03-08) (January 15, 2003)
• FSMC Procurement Responsibilities(FY00 Nutrition Education and School Meals Policy Memorandum #19-00) (January 16, 2001)
• Eligibility Determination and Verification by FSMC(FY00 Nutrition Education and School Meals Policy Memorandum #19-00) (July 6, 2000)
• Executive Management Services, Inc(FY 99 School Programs Memorandum #6) (December 30, 1998)
• Requirement to Competitively Rebid for FSMC After Joining NSLP(FY 1994 School Program Policy Memorandum #4) (April 11, 1994)