Public Schools, Nonpublic Systems, Special Purpose Schools, ESU’s and Rule 18/Interim Facilities

A revised 2020-2021 Staff Reporting guidance document is now available at the Staff Reporting website here. Updates include revised descriptions for Education Attained Codes 20 and 21 and the removal of 9 Staff Position Assignment codes all related to Class Size.

A copy of the slides presented during staff workdays is also available at the Staff Reporting website. The staff workdays were held earlier this month.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

As many of you already know, the NDE has replaced onsite workdays with virtual workdays for the time being. NDE, along with VST Trainers, have worked together to come up with a virtual workday schedule and agenda. We encourage all Data Stewards and SPED staff who approve ADVISER SRS data to attend at least one morning NDE/SRS presentation. NDE, SRS and SIS Vendor Support will be available to assist you with any questions and troubleshooting after that time.

Who Should Attend

Data Stewards, District Administrators/Superintendents, SPED staff responsible for district ADVISER SPED data and any other staff members who review and approve ADVISER data.

All attendees please register through the link below.  We are maintaining a single registration for the Virtual Workdays.

CLICK HERE TO REGISTER

2020 Fall ADVISER Virtual Workday Schedule

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

This year’s theme of “Paraeducators, The Link to Meaningful Connection” is more relevant than ever!  The focus of the conference is how to create and maintain social-emotional connections with students.  The breakout sessions are relevant for Paraeducators that work with  Early Childhood, Elementary, Middle, and High School students. These breakout sessions cover a variety of topics Social Emotional Learning, Personal Care Development and Care, Literacy, and Math. This year’s keynote speaker is Dr. Aria Fiat. Dr. Fiat received her doctoral degree in School Psychology and holds a B.S. degree in Education and Social Policy. She specializes in culturally-responsive therapeutic interventions, universal mental health promotion programs, integrated behavioral healthcare, risk and resilience. Her current research centers around improving capacity for schools to deliver culturally-responsive mental health prevention and intervention programs. She works to cultivate resilience in children, educators, parents, and systems by integrating various therapeutic modalities and adapting them to fit the school context.

Contact Information: Theresa Hayes (theresa.hayes@nebraska.gov) or Rhea Hochstein (rhea.hochstein@nebraska.gov

Public & Special Purpose Schools Only

This notification is intended to inform districts of new errors that are displayed on the Adviser Validation webpage, if the error is applicable.

Error 769 – Enrollment Option students can only be optioned in for 100 FTE, they cannot be optioned part-time. Check to make sure the residence status is correct or make a correction to the FTE.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

The U.S. Department of Education recognizes that extended school closures have made it difficult for states to implement their statewide, standardized entrance procedures and has allowed SEAs to issue temporary guidance to assist districts in identifying English Learners as quickly as possible in order to begin providing services for those students. This temporary guidance for Nebraska districts is in effect from the period when school closures began during the 2019-2020 school year and extends to the point at which in-person instruction resumes, but is not to exceed beyond December 31, 2020.

Temporary Change from Regular Procedures

Potential English Learners (ELs) who enroll in Nebraska districts may be identified as presumptive ELs based on a home language survey with appropriate follow up. This follow up may include, among other things, discussion with parents and/or students (as appropriate) in order to provide needed language services, if the alternative is failing to provide any English language services to students in need of them.

District Responsibilities

1. Maintain records to indicate which students have been identified as presumptive ELs.
2. Formal identification, once in-person instruction resumes, will need to take place according to the following timeline:

1. • Districts who return to in-person instruction and can administer a screener instrument (either the ELPA21 Dynamic Screener or a screener which meets the requirements of Rule 15) by December 31, 2020 shall administer a screener to each student presumptively identified as an EL to confirm or rescind the presumptive identification of these students. Correct district SIS records as needed.
   • Students who are not physically present and able to be screened by December 31, 2020 shall have their presumptive identification confirmed or rescinded by the ELPA21 Summative, scheduled to be administered between February 8 – March…Read More › – Identification of English Learners During Remote Instruction
     

     Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

Public Schools, Special Purpose Schools and ESU’s

A revised 2020-2021 ADVISER Data Elements is now available on the ADVISER Resources website here. Updates include a revised Student Indicator (Internet Access in Residence) and updates to a select few Special Education Setting codes.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

Public & Special Purpose Schools Only

This notification is intended to inform districts of new errors that could be displayed on the Adviser Validation webpage if they have the error(s).

Error 770 – Program begin date cannot be prior to students birth date.  Correct program begin date or verify student birth date is reported correctly.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

For Special Purpose Schools and Educational Service Units

Non-Certificated Staff
Report of Non-Certificated Staff. This may include bus drivers, food service personnel and any other non-certificated staff not already reported in Staff Reporting.

Substitute Teachers – Open All Year
Collects all substitute teachers by name, their NDE Staff ID, and the number of days taught. See Rule 21 for details: 92 NAC 21-005.23 & 92 NAC 21-005.24.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

Public Schools, Nonpublic Systems, Special Purpose Schools, ESU Head Start Schools, Post-Secondary

REMINDER: 

The ADVISER Person ID collection replaced the Student Unique Identifier collection in November 2019.  ADVISER Person ID is now where all PK – 12 and Post-Secondary student ID numbers are updated every school year with current school information such as grade level, school building and school year.  The ADVISER Person ID collection is located under the Student & Staff (NSSRS) tab in the NDE Portal.  An activation code from the District Administrator is required.

Nonpublic Systems

 – will use the ADVISER Person ID collection to obtain NDE student ID numbers for new students and update returning student data at the beginning of the school year.  Maintaining students’ data in the ADVISER Person ID system is important for matching students eligible for free and reduced priced meal benefits in the Nutrition Services Direct Certification process and assisting district/system staff to identify students who leave or transfer between districts/systems.

Public School Districts, Special Purpose Schools, ESU Head Start Schools

– will use the ADVISER Person ID collection to obtain NDE student ID numbers for new students and update returning student data at the beginning of the school year.  It is important that the data in the ADVISER Person ID collection is kept up to date and accurate as this collection populates the ADVISER Validation collection with the students’ first, middle and last name and date of birth.  This data does not come from the districts’ Student Information System.

Instructions for the ADVISER Person ID collection can be found within the collection, above the users’ login name in the upper right of the screen or on the ADVISER Resources web page here.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

Public, Nonpublic, Special Purpose, Rule 18, and ESU’s

All accredited school systems (public and non-public) are required to complete a Rule 10 Assurance Statement annually. The Assurance Statement must be completed to reflect compliance or indicate areas of noncompliance as your school system starts the 2020-2021 school year.

The Assurance Statement for public school districts is web-based and will be available on the NDE Portal under the Data Collections tab beginning Monday, September 7, 2020. An activation code is required to add the collection to the NDE Portal account. Public Schools must submit their Assurance Statement through the NDE Portal by November 1. Paper copies will not be accepted.

Note: Nonpublic, Special Purpose, Rule 18, and ESUs must continue to submit paper copies of their Assurance Statements to the NDE by November 1.

Please note the following:

1. In the online Assurance Statement, public school district administrators will be asked to check Yes or No for each Rule 10 item in the statement, indicating compliance or non-compliance.
2. Superintendents will receive a memo which will include links to the NDE website, where Rule 10 and supporting documents can be found.

For the 2020-21 school year,

1. A Download PDF button is available again this school year at the bottom of the Assurance Statement for the purpose of downloading and saving a copy of your responses after submission to the NDE.
2. Currently, when the NO response is checked, a text box opens to explain the NO response. A YES text box, located at the end of the Assurance Statement, is available for the purpose of explaining, defining, or expanding upon any YES response.

Contact Information: For assistance in accessing the portal: NDE Helpdesk (ADVISERHelp@nebraskacloud.org or 888-285-0556)

Public School Districts, Special Purpose Schools and ESU’s Only

ILCD 3.0 – Improving Learning for Children with Disabilities – Indicators 11 and 12

Reminder to enter your Indicator 11 and Indicator 12 data on ILCD 3.0 by September 30.  The ILCD 3.0 Improving Learning for Children with Disabilities is located in the NDE Portal under the Data Collections tab.  (An Activation Code from the District Administrator is required to access the collection.)

Indicator 11 is the number of children ages 3-21 who were evaluated within 45 school days of receiving parental consent for initial evaluation.  Indicator 12 is the number of children for whom parental refusal to provide consent caused delays in evaluation or initial services.

Indicator 11 requires the district to enter letters A-D and provide a range of days beyond the 45 school day timeline when applicable.  If applicable, the instances of exceeding the 45 days must be explained case by case in the spaces provided or through an uploaded document.

Indicator 12 requires the district to enter letter D, the Number of children for whom parental refusal to provide consent caused delays in evaluation or initial services.

Contact Information: Robyn Okamoto (robyn.okamoto@nebraska.gov or (402) 471-4341)

The Who Reports What document has been updated and posted to the ADVISER Resources website under the ADVISER Data Guidance section.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)

District ADVISER Monthly Meetings

The District ADVISER monthly meetings will take place the 2nd Wednesday of each month at 10:00 am CST.

The “NEW” Zoom meeting (beginning June 2020) link is:

https://educationne.zoom.us/j/97436482817?pwd=d2Jub09CcGh4V0VsTXJUZm5NaWlTdz09

Recordings can be found on the Meetings tab of the ADVISER Resource Google site- https://sites.google.com/a/education.ne.gov/adviser-early-adopter-program/    

No reminders are sent out as this is a standing meeting for all districts.  Please add it to your calendar to create a reminder.

Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org or 888-285-0556)