Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date. It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.
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Virtual Workdays for ADVISER – 20-21 Follow Up and 21-22 Fall Collections
Public School Districts, Special Purpose Schools and ESUs
The NDE and Vendor trainers have developed a series of ADVISER workdays for 20-21 Follow Up and 21-22 Fall ADVISER data. We encourage all Data Stewards and SPED staff who approve ADVISER data to attend at least one workday. NDE, SRS and SIS Vendor Support will be available to assist you with any questions and troubleshooting. All workdays will be from 9am-3pm Central time. Dates and more information can be found here.
Who Should Attend
Data Stewards, District Administrators/Superintendents, SPED staff responsible for district ADVISER SPED data and any other staff members who review and approve ADVISER data.
NDE Virtual Workday Schedule
• 9am – NDE Presentation
• 10am – possible SRS presentation
• 1030am – possible SIS Vendor presentations
• 11am-3pm – combined NDE, SRS and SIS Vendor Work Time
Lunch and breaks are not scheduled. Please take as needed.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Staff Reporting 2021-2022 Workdays
Assistance for 21-22 Staff Reporting will be available through several upcoming virtual workdays. At each, there will be a brief presentation detailing the changes in Staff Reporting from the previous year and then NDE will be available to answer any questions you have while completing your collection.
Workdays will be held via zoom:
Friday, Sept 10 – 9am-12pm.
Monday, Sept 13 – 1pm-4pm
Thursday, Sept 16 – 9am-12pm
The zoom meeting link will be sent upon Registration, which can be done here.
The Staff Reporting 2021-2022 collection is now open and state statute requires Public Districts and Nonpublic Systems to submit a Fall Personnel Report by September 15. Special Purpose Schools, Educational Service Units and Interim Programs (Rule 18) should also report during this time frame as well.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Substitute Teacher Collection Now Open – Please Note Changes in Due Date
Public School Districts, Special Purpose Schools, Nonpublic Systems, Interim Rule 18 & ESUs
New for the 21-22 school year, the Substitute Teacher collection will have two due dates: 12-15-21 and 6-15-22.
First Collection
Open: 9-1-21
Due: 12-15-21
Audit Window Close: 1-15-22
Second Collection
Open: 3-1-22
Due: 6-15-22
Audit Window Close: 6-30-22
It is recommended that districts/systems update substitute’s ‘days taught’ monthly (possibly at payroll time). This will help to ensure districts/systems are using certified staff and provide commentary if needed. The collection can then be Submitted / Approved at the appropriate Due Date.
The Due Data changes will be utilized by Accreditation Specialists and the Educator Certification team to validate proper use of substitutes and for renewal of substitute teaching permits.
Collection instructions have been revised and can be found here.
School systems are encouraged to access the TEACH Business Partner Portal (contact the Educator Certification group for more details) and the Public Certification Lookup site.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Consolidated Data Collection (CDC) for Nonpublic Systems Now Open – Due October 15
Nonpublic Systems Only
OPEN: September 1 – DUE DATE: October 15
Nonpublic Dropouts
Collects Nonpublic dropout data.
Nonpublic Membership Report
Collects membership data from Nonpublic Systems.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Consolidated Data Collection (CDC) for Public Districts Now Open – Due October 15
Public School Districts Only
OPEN: September 1 – DUE DATE: October 15
Assessed Valuation and Levies
Collects information about assessed valuation by county and fund levies, system square miles, and high school distance.
For questions, contact Kevin Lyons kevin.lyons@nebraska.gov or (402) 471-3323
Elementary Site Allowance
Form to be completed by a school district with multiple elementary attendance sites.
For questions, contact Kevin Lyons kevin.lyons@nebraska.gov or (402) 471-3323
Estimated Expenditure for LEP and Poverty
Estimated expenditure for next year’s LEP and Poverty expenditures.
For questions, contact Kevin Lyons kevin.lyons@nebraska.gov or (402) 471-3323
Human Resources Director Contacts – Open All Year
Used to collect name and email address for correspondence related to notices regarding teacher and administrative certificates, evaluation systems, surveys, and data. The contact listed may have a similar role to an HR Director.
For questions, contact the NDE Helpdesk ADVISERHelp@nebraskacloud.org
Non-Certificated Staff
Report of Non-Certificated Staff.
For questions, contact NDE Helpdesk ADVISERHelp@nebraskacloud.org
PK Instructional Program Hours/K Program
Collects data regarding the number of hours per week and per year of operation for pre-kindergarten center-based classrooms in the school and data regarding the type of kindergarten program that is offered in the school.
For questions, contact Tammi Hicken tammi.hicken@nebraska.gov or (402) 471-3184
Student Growth Adjustment
School districts must estimate 2021-2022 average daily membership and provide evidence supporting the estimate.
For questions, contact Kevin Lyons kevin.lyons@nebraska.gov or (402) 471-3323
Summer School Student Unit
Number of students by grade who attend summer school.
For questions, contact Kevin Lyons kevin.lyons@nebraska.gov or (402) 471-3323
Title I Annual Caseload Count of Children In Local Institutions For Neglected or Delinquent – Due Date: December…Read More › – Consolidated Data Collection (CDC) for Public Districts Now Open – Due October 15
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Consolidated Data Collection (CDC) Now Open – Due October 15
Public Schools Districts, Special Purpose Schools and ESUs
OPEN: September 1 – DUE DATE: October 15
Non-Certificated Staff
Report of Non-Certificated Staff. This may include bus drivers, food service personnel and any other non-certificated staff not already reported in Staff Reporting.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Special Education Financial Reporting System (SPEDFRS)
Special Education Financial Reporting System (SPEDFRS) will open September 1, 2021 – October 31 @ midnight. Join Zoom Meeting – scheduled for Wednesday, September 01, 2021 @ 10:30 -11:00 a.m. Central Daylight Time (https://educationne.zoom.us/j/4029373943); Meeting ID: 402 937 3943.
One major change is the Staff Upload Record Layout. SPI Code and Position Assignment Code are required for Paraprofessional, Professional and Sign language interpreters. (https://cdn.education.ne.gov/wp-content/uploads/2021/08/StaffFileUploadRecordLayout_SPEDFRS.pdf)
This submission generates payments for School Age Special Education and Transportation costs. This data collection is accessible through the NDE Portal under the Data Collections tab. An activation code is required which can be obtained from the District Administrator.
2020-2021 Special Education Reporting System (SPEDFRS) Presentation 09/01/2021 (PDF)
User Manual includes “New” Features by section: https://cdn.education.ne.gov/wp-content/uploads/2021/08/SPEDFRS_UserManual.pdf
Special Education (SPED) Reporting Information website for additional SPED information: https://www.education.ne.gov/fos/special-education-reporting-information/
Annual Financial Report (AFR) – District Reporting https://www.education.ne.gov/fos/annual-financial-report-school-district/
NDE Portal at https://portal.education.ne.gov/Site/DesktopDefault.aspx
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org) or Lori Adams (lori.adams@nebraska.gov)
ADVISER Validation Open for 2021-2022; Follow Up Collection Due Sept. 15
Public School District and Special Purpose Schools
ADVISER Validation is now open with reports and errors for the 2021-2022 Fall Collection. Some reports that are not used in the Fall will be activated later on.
Don’t forget: the 2020-2021 ADVISER Follow Up Collection due dates is now Sept. 15 with an Audit Window through Oct. 2.
The Follow Up Collection includes (but is not limited to) 2020-2021:
Student and Teacher Course Sections (all courses finished over the summer)
School Enrollment (2020-2021 completers, dropouts, and end of year transfers)
Special Education (especially transfers and exiters)
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Staff Reporting 2021-2022 Now Open
The Staff Reporting 2021-2022 collection is now open. State statute requires Public Districts and Nonpublic Systems to submit a Fall Personnel Report by September 15. Special Purpose Schools, Educational Service Units and Interim Programs (Rule 18) should also report during this time frame as well.
The Staff Reporting collection is located within the Student & Staff (NSSRS) tab of the portal. An activation code will need to be obtained from the portal District Administrator before the collection can be added to portal accounts. Options for submission are online entry and upload. Staff Reporting instructions are available here. Changes can be found in Appendix A: Change Summary. The most recent update includes the splitting of the Position Assignment Code 2330 – Activities/Athletic Director into two different positions: 2330 –Administrative Activities/Athletic Director (which requires certification, as it includes responsibilities such as the supervision, hiring, termination or evaluation of coaches and sponsors) and 2331–Activities/Athletic Director (which does not require certification.)
When completing the Staff Reporting collection, please ensure all staff email addresses are correct for those required. The NDE uses email address from Staff Reporting (and the NDE Portal) for communications to our Districts and Schools.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Support Services Flexible Funding End of Year Report for 2020-2021
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Contact Information: Kris Elmshaeuser (kris.elmshaeuser@nebraska.gov)
Nonpublic Systems Reporting Guidance 2021-2022
Nonpublic Systems Only
The Nonpublic Systems Reporting Guidance 2021-2022 document has been posted to the Nonpublic Resources webpage.
This document provides information for Nonpublic System data reporting, specifically: District Administrators Responsibilities related to NDE Portal management and a list of specific collections (such as ADVISER Person ID, Staff Reporting and Nonpublic Curriculum) which Nonpublic Systems are required to complete throughout the school year.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
NEW – Systems Involved Student Reporting Document
Public School Districts and Special Purpose Schools
A new Systems Involved Students Reporting document has been created and posted to the ADVISER Resources web page. This document is a supplement to the Who Reports What document, and contains information for Public Districts, Special Purpose Schools and Rule 18 Facilities around reporting of data for students enrolled in Special Purpose Schools or Rule 18 Facilities, as well as wards of the court and wards of the state. Additional requirements have also been added for resident school districts for students attending Special Purpose Schools.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
ADVISER District Administrator Sign Off Now Available
Public School Districts, Special Purpose Schools and ESUs
The sign off for the 2020-2021 Year End Collection and Gun Free Schools Act Assurance is now available to District Administrators in the ADVISER Validation website, within the NDE Portal. District Administrators should review all of the listed reports for accuracy as part of the year end collection audit window process, and after confirming the year end data is finalized the administrator should fully review the statement and click to sign off. Please complete these steps by the end of the audit window on June 30th.
Step-by-step instructions for ADVISER Validation Approval can be found here.
Contact Information: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Rule 10 Assurance Statement
Public Schools, Nonpublic Systems, Special Purpose Schools, Rule 18, and ESUs
All accredited school systems (public and non-public) are required to complete a Rule 10 Assurance Statement annually. The Assurance Statement must be completed to reflect compliance or indicate areas of noncompliance as your school system starts the 2021-2022 school year.
The Assurance Statement for public school districts is web-based and will be available on the NDE Portal under the Data Collections tab beginning Monday, September 6, 2021. An activation code is required and is obtained from the District Administrator to add the collection to the NDE Portal account. Public Schools must submit their Assurance Statement through the NDE Portal by November 1. Paper copies will not be accepted.
Note: Nonpublic, Special Purpose, Rule 18, and ESUs must continue to submit paper copies of their Assurance Statements to the NDE.
Please note the following:
- In the online Assurance Statement, public school district administrators will be asked to check Yes or No for each Rule 10 item in the statement, indicating compliance or non-compliance.
- Superintendents will receive a letter and an email, both of which will include links to the NDE website, where Rule 10 and supporting documents can be found.
For the 2021-22 school year,
- A Download PDF button is available again this school year at the bottom of the Assurance Statement for the purpose of downloading and saving a copy of your responses after submission to the NDE.
- Currently, when the NO response is checked, a text box opens to explain the NO response. A YES text box, located at the end of the Assurance Statement, is available for the purpose of explaining, defining, or expanding upon any YES response.
Contact Information: For assistance in accessing the portal: NDE Helpdesk (ADVISERHelp@nebraskacloud.org)
Fall 2021 Conditional Permit Requests
The purpose of this bulletin item is to provide guidance on how to request a conditional permit for teachers who have been hired to start in AUGUST 2021 and may not have all of their necessary documentation prior to the first day of school with students.
CONDITIONAL PERMITS – The certification staff have received applications for May and August graduates and realize that some colleges will not be issuing transcripts until the late August or early September. Occasionally, there are other documents that may not make it to certification until after the start of the first semester. For teachers who have been hired to start in August, we may be able to issue a conditional permit if requested from the school district.
A conditional permit can be issued when we have the following items:
- An application and fee
- A request for a conditional permit from the school district. NOTE: A request can be completed through a Google Form for those with fall teaching positions at https://forms.gle/dmDh62VPnkJqJv269.
- Fingerprints (if needed) – A set of fingerprint cards would need to be logged in our office in order for a conditional to be issued but not cleared by the Nebraska State Patrol.
- A document from the college stating that a program has been completed. Preferred: An Institutional Verification form from the college and a “close to final” or transcript showing the human relations and special education courses. Minimum: A letter in lieu of a transcript stating that the candidate has completed a program of study along with the required human relations and special education courses.
Deficiencies that can be placed on the permit include one or a combination of the following: a final transcript, an Institutional Verification form, Praxis I…Read More › – Fall 2021 Conditional Permit Requests
Contact Information: Clayton Waddle (clayton.waddle@nebraska.gov or 402-471-0738)