Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date. It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.
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Maintenance of Effort (MOE) Compliance 2023-24 Now Open!
Public Districts
Maintenance of Effort (MOE) Compliance 2023-24
If the District made MOE Compliance, but not in all four methods, the District needs to submit potential exceptions and MOE Adjustments to lower target levels for future years. This collection can be found in the NDE Portal, under the Data Collections tab and is titled: IDEA MOE for Compliance Standard. (If access is needed, please contact your District Portal Administrator or Superintendent.)
Questions? Please email NDE.BGMhelp@nebraska.gov attn: Megan Kassing – MOE Compliance
Maintenance of Effort (MOE) Tracking Tool 2024-2025
The MOE Tracking Tool (2024-2025) is also available. These worksheets can assist districts in increasing the probability districts will meet the MOE compliance standard. The tracking tool can be found on the Special Education Finance – Nebraska Department of Education page – HERE!
Contact Information: NDE.BGMhelp@nebraska.gov Attn: Megan Kassing MOE Compliance
ILCD 3.0 Policy and Procedure Review Due March 30th
Public Districts
The ILCD 3.0 Policies & Procedure Review is Due March 30th. The ILCD 3.0 collection is located in the NDE Portal. (For access, contact your Portal District Administrator or Superintendent.)
Step by step directions are linked in the slide below. Please remember to provide a “yes”/”no” response for each item listed on the “Policy & Procedure Review” checklist. Here is a link to step by directions for submitting: https://drive.google.com/file/d/1XSJ698IoZbe6YTm1PkutAMt_KSC7VbZw/view
A “No” response indicates a policy and procedure will need to be revised and thus a “target date” is required. The district will then be responsible for uploading their updated policies and procedures by the target date provided. Lastly, be sure to click the ‘Save’ option once your checklist is complete. A confirmation message will appear to note the submission. The Office of Special Education will use the timestamp of the confirmation message to determine the March 30th deadline was met.
NOTE: There is a “Timely” weight associated with this task which may impact the district’s NE Counts and Determinations if not submitted on time.
Contact Information: For Policy questions: micki.charf@nebraska.gov / For ILCD technical assistance: Jamie.L.Chambers@nebraska.gov
Conditional, Alternative and Temporary Request Summer/Fall 2025
Contact Information: Educator Certification (nde.tcertweb@nebraska.gov or 402-471-0739)
New ADVISER Validation Errors/Warnings – to be activated 3/14/2025
Public Districts and Special Purpose Schools
The errors/warnings listed below are set to be activated in the 2024-2025 school year in ADVISER Validation on Friday 3/14/2025. The errors/warnings will only display for Districts/Special Purpose Schools if data indicates they are warranted. The Service Desk has developed articles, linked below, to help resolve these errors/warnings if needed.
Warning 812: Exited Student Found With Subsequent Enrollment In Current Year
A student that was reported by your district as having an Exit Withdraw code of 202 “Dropout”, 205 “Not Enrolled Eligible to Return”, or 209 “Withdrawal From Mandatory Attendance” was found to have an enrollment record (in either your district or another) with an entry date later in this school year than the exit date. Please verify if the student’s exit date or code should be updated to reflect this, though the exit that was reported may be accurate if indicating that the student left school and has rejoined.
Critical Error 813: Special Education Part C Program Is Invalid For Students Age 4 Or Older
Students who are age 4 or older as of 8/31 should not be reported with a Special Education Part C Program. Please correct the Special Education Program to ensure it reflects the appropriate services and setting for the child’s age, or verify the student’s birth date is correct in the ADVISER Person ID system.
Warning 814: Special Education Part C Program Is Invalid For Students Age 3
Students who are age 3 as of 8/31 should not be reported with a Special Education Part C Program. Please correct the Special Education Program to ensure it reflects the appropriate services and setting for the child’s age, or verify the student’s birth date is correct in the ADVISER Person…Read More › – New ADVISER Validation Errors/Warnings – to be activated 3/14/2025
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
2024-2025 Title I Nonpublic Consultation Collection Now Open
Public Districts
The 2024-2025 Title I Nonpublic Consultation Form is now open in the NDE portal. This collection is due on April 30, 2025 and has an audit window from May 1-15, 2025.
The Title I Nonpublic Consultation collection is used to meet the ESEA Title I requirements for consultation between public schools who have resident low-income school-aged students attending a nonpublic school. This does not apply to rule 12 or 13 exempt schools. There is one form for each nonpublic school having eligible students in attendance.
The Title I Nonpublic Consultation Form is found in the Consolidated Data Collection (CDC) in the Data Collections Tab. If it’s not available on your account, you can obtain an activation code for the CDC collection from your school’s Portal District Administrator.
Questions on how to enter data and general collection navigation can be directed to NDE.ServiceDesk@nebraska.gov
Questions regarding the actual consultation needs and requirements can be directed to tate.toedman@nebraska.gov
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
2024-2025 Nonpublic Federal Programs within Boundaries Consultation Collection Now Open
Public Districts
The 2024-2025 Nonpublic Federal Programs within Boundaries Consultation is now open in the NDE portal. This collection is due on April 30, 2025 and has an audit window from May 1-15, 2025.
Every Public district in Nebraska, which has one or more Nonpublic systems located within the Public School District’s geographic boundaries, must complete this form. A form will need to be completed for each Nonpublic system geographically located within the Public School District attendance area to document that the Nonpublic system was consulted regarding potential participation in a Federal program.
NEW: The Nonpublic Federal Programs within Boundaries Consultation will require a new activation code this year, as it is now a stand-alone collection and no longer located within the Consolidated Data Collection (CDC). The activation code can be obtained from the Portal District Administrator. The collection is found in the Data Collections tab.
Questions on how to enter data and general portal navigation can be directed to NDE.ServiceDesk@nebraska.gov
Questions regarding the actual consultation needs and requirements can be directed to tate.toedman@nebraska.gov
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
2025 NDE Data Conference Registration Open: Full Agenda Now Available!
We are thrilled to announce that registration for the 2025 NDE Data Conference is now open! This year’s conference will be held April 8-9 in Kearney, NE, and provide valuable opportunities to learn about changes in data collections and data use, as well as updates on assessment, accountability, and much more.
Pre-Conference Session (Optional): Join us for a Pre-Conference Session Tuesday morning where you’ll get an in-depth look at the new NDE Portal, including a hands-on session that will guide you through signing up for the portal and provide you with the knowledge you need to start using it effectively.
Full Agenda Now Available: We’re excited to share that the full agenda for the conference is now available! This year’s conference features specialized tracks to meet the needs of various participants, including:
- Data Stewards: Dive into best practices, data quality, and compliance.
- Leadership: Focus on strategic decision-making, policy, and data-driven leadership.
- Technical: Learn about Artificial Intelligence (AI) in schools, as well as the movement of student records, and other data interoperability topics.
- General: Sessions on accountability, assessment, school finance, and data governance are among the additional topics to be covered.
Why Attend the 2025 NDE Data Conference?
- Networking: Connect with colleagues, NDE program, data and Service Desk staff, and peers from other districts. Share insights, challenges, and solutions in an engaging, collaborative environment.
- Collaborate: Attend tailored sessions and discussions relevant to your role. Whether you’re a Data Steward, administrator, or somewhere in between, there’s something for everyone!
- Team Benefits: Sending a team allows your district to bring back a wealth of knowledge, strategies, and tools that can be implemented immediately. Strengthen your team’s data capabilities and grow together.
Don’t miss out on this exciting event. Secure your…Read More › – 2025 NDE Data Conference Registration Open: Full Agenda Now Available!
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
Grant Opportunity Alert: Sixpence Early Learning Fund
ESU’s, Public Districts
Grant applications are available for family engagement home visitation grants to support Birth-to-Three Services in new or expanding family engagement programs. School districts or district cooperatives can apply in partnership with community-based early childhood programs. Each partnership can apply for up to $85,000 (with additional start-up funding available for new programs) to expand access to quality early learning for Nebraska’s infants and toddlers, helping close the achievement gap before kindergarten. The application went live at www.singasongofsixpence.org on February 24, 2025.
Timeline:
• February 24, 2025: application opens and a pre-recorded webinar will be released on https://www.singasongofsixpence.org/
• March 10, 2025: first of two online Q & A sessions via Zoom (applicants only need to attend one)
• March 13, 2025: second Q & A session
• April 14, 2025: proposal submission deadline
• April 23, 2025: Sixpence Trustees make selections
About Sixpence: Sixpence is the public name of the Nebraska Early Childhood Education Endowment Fund, a public-private partnership established in 2006 to generate sustainable funding for high-quality programs serving children and their families from prenatal to age three. Sixpence issues grant awards and offers technical assistance to locally controlled early childhood partnerships under the supervision of a governor-appointed Board of Trustees. Sixpence is administered by Nebraska Children and Families Foundation, which serves as the private endowment provider required by state statute. For more information, visit www.SingaSongofSixpence.org.
Contact Information: Stephanni Renn (srenn@nebraskachildren.org) or Melody Hobson (melody.hobson@nebraska.gov)
2024-2025 Future Ready District Technology Profile Now Open
The Future Ready District Technology Profile 2024-2025 collection is now available for public school districts in the NDE Portal under the “Data Collections” tab. An activation code is required to add the collection to portal accounts.
PLEASE NOTE – Again this year Nonpublic Schools will not be responsible for completing the 2024-2025 District Technology profile through the portal. Only public schools are required to complete this report at this time. Nonpublic schools interested in completing a profile for their own use may download a PDF copy at the technology plan website (linked below).
More information and resources related to the new District Technology Profile are available on the NDE website: https://www.education.ne.gov/educational-technology/technology-plan/
The website includes links to the following documents:
- PDF version of the new profile instrument
- PDF of the instructions to access the profile in the portal
- PDF of frequently asked questions (FAQ’s)
If you have difficulties accessing the documents on the NDE website, please contact Dorann Avey, Digital Learning Director at dorann.avey@nebraska.gov to request documents be emailed to you.
Contact Information: Dorann Avey, Digital Learning Director - dorann.avey@nebraska.gov
2024-2025 ADVISER Data Elements Document Updated – 211 Alternative Diploma Exit Code Removed
Public Districts
A revised 2024-2025 ADVISER Data Elements document (v9.1) is now available on the ADVISER Resources webpage. The document has been updated with additional guidance – please refer to Appendix A for the list of changes.
One major change that will affect ADVISER data submissions is the removal of the 211 enrollment exit withdraw code “Completer with an Alternative/Modified Diploma” effective immediately. (Additional guidance clarifying the codes used for exiting Special Education students has also recently been published in this SOS Newsletter.)
Any students who already have a 211 exit withdraw code reported in 2024-2025 will have their exit code removed from ADVISER by the NDE. This will trigger validation error #713: “Exit Date is Present Without Exit Code”. For Districts affected, please update these students’ data before the 6/15/2025 audit window.
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
Request for District Curriculum Contact Updates
Public Districts
Please be sure to update your District’s Curriculum Contacts in the NDE portal. “Curriculum Contacts” are staff who provide support related to curriculum, standards, instruction, and instructional materials. If appropriate, please provide a primary and secondary contact.
Curriculum Contacts can be updated via the NDE portal within the District Contact Information data collection. Contact your Superintendent for access.
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)
Conditional and Alternative Permit Request – Spring 2025
The purpose of this bulletin item is to provide information on how to request a conditional or alternative permit for teachers who have been hired to start in SPRING 2025 and may not have all their necessary documentation prior to the first day of school with students.
A Conditional Permit allows someone to sign a contract and work as a certified staff member with a location (district) limitation and deficiencies that have not been met to be issued a regular teaching certificate such as a content test. A conditional permit can also be requested for someone who has applied for a local substitute permit and has not completed the human relations training course.
An Alternative Permit is designed for an applicant to complete a program before applying for a regular certificate while being employed as a contracted teacher.
Conditional and Alternative Permits can only be requested for employment in a Nebraska school district. If an applicant has not been a continuous resident of Nebraska for the last five years, fingerprint cards will need to be sent to the certification office before any permits can be issued. Once all deficiencies have been satisfied listed on a conditional permit, a regular certificate/permit will be issued without the need to apply and pay a fee unless the conditional permit has been invalidated by the expiration date. It is important for applicants to pay attention to their expiration date on their certificate. It is their responsibility to follow up on their conditional if it gets close to the expiration date.
A conditional or alternative permit, for those with Spring 2025 teaching positions, can be requested by completing the Google Form at: https://docs.google.com/forms/d/e/1FAIpQLScree7bORXvUvd6DkBJO-_t1Jna3mO97cN2qekOomcXyy2jNA/viewform
More information on a Conditional Permit can be found on our website at https://www.education.ne.gov/tcert/teaching-certificates/teaching-conditional-permit/.
More…Read More › – Conditional and Alternative Permit Request – Spring 2025
Contact Information: Educator Certification (nde.tcertweb@nebraska.gov or 402-471-0739)
2024-2025 ADVISER Calendar And Data Elements Documents Now Available
The ADVISER Resources website has been updated with the 2024-2025 school year data collection calendar, as well as the new ADVISER Data Elements 2024-2025 v9.0 document. Please especially take note of the changes to this Fall’s Follow Up Collection in the 2024-2025 calendar, and also please utilize Appendix A in the Data Elements document to see what has changed year over year.
Reminder – virtual year end ADVISER workdays are ongoing. Details here: https://help.education.ne.gov/knowledge-base/workdays/
Contact Information: NDE Service Desk (NDE.ServiceDesk@Nebraska.gov)