Grants Management Fiscal Monitoring
The objective of a fiscal monitoring review is to determine whether a subrecipient of federal grant funds is complying with applicable federal statutes, regulations, and with grant requirements; including the uniform administrative requirements and cost principles for federal awards given in 2 C.F.R. § 200. The reviews focus on the financial management systems’ internal controls developed and implemented by the subrecipient to demonstrate compliance with applicable requirements, including organizational operations, policies and procedures, financial reports, and record-keeping. The review also tests the allowability of expenditures charged to the federal grant, as well as compliance with federal program requirements.
The key components of support the compliance program ensures:
- Subrecipients are monitored during the term of the grant subaward
- Monitoring efforts focus on the area of most significant risk
- All monitoring findings are addressed through appropriate noncompliance corrective actions with federal compliance requirements of 2 C.F.R. § 200.338
- Ongoing financial and administrative training and technical assistance is provided to all subrecipients and independently as assessed to enable subrecipients to comply with grant subaward requirements and maintain their funding
Nebraska Department of Education (NDE) has instituted a fiscal monitoring process which began in the fall of 2019, the monitoring schedule will be on a 3-year rotation, either by on-site visits or desk reviews. Due to COVID-19, the current fiscal monitoring is being conducted via desk reviews. Fiscal monitoring will include all school districts and ESUs receiving federal grant funds through NDE. The first year that will be monitored will be 2018-19, which will start in the fall of 2019. Grants to be reviewed include, CARES Act, IDEA, IDEA Preschool, IDEA PRT, McKinney-Vento, Perkins, Title I, Title I, Migrant, Title II, Title III, Title IV, 21st Century Learning Centers.
Calendar of Events
*Uniform Grant Guidance (UGG) Updates Training*
In October of 2024, the Office of Management and Budget (OMB) released major updates to the Uniform Grant Guidance (UGG). In order to provide technical assistance to subrecipients the Office of Budget & Grants Management will be hosting virtual training sessions highlighting key changes.
Please join us at one of the following training sessions:
- Wednesday, December 11th at 10:00 AM CT
- Wednesday, January 15th at 2:00 PM CT
An invite was sent via email, if you have not received it please reach out by submitting an email to our helpdesk nde.bgmhelp@nebraska.gov.
FAQ
Time and Effort FAQ – PowerPoint
Fiscal Monitoring
Fiscal Monitoring Presentation
Technical Assistance Fact Sheets
*NEW* Updated 10/16/2024
Fact Sheet – Capital Assets Determination
Fact Sheet – Capital Expenditures Construction & Davis-Bacon
Fact Sheet – Cash Management & Procedures
Fact Sheet – Code & Conduct of Interest
Fact Sheet – Compensation Salary & Benefits
Fact Sheet – Internal Controls
Fact Sheet – Inventory Management System
Fact Sheet – Period of Performance & Obligation
Fact Sheet – Policies & Procedures
Fact Sheet – Reporting Federal Interest
Fact Sheet – Single Audit Services
Fact Sheet – Suspension & Debarment
Fact Sheet – Uniform Grant Guidance Updates
Fact Sheet – Unique Entity Identifier (UEI)
Technical Assistance Templates
Template – Subrecipient Inventory
Template – Time & Effort- PAR Certification
Template – Time & Effort- Semiannual Certification
Recording & Reporting Federal Interest
Fact Sheet – Reporting Federal Interest
Recording & Reporting Federal Interest
Presentations
NDE Admin Days (07/24/2024) – Building Successful Foundations- Grant Compliance Updates
NDE Admin Days (07/24/2024) – Building Successful Foundations- Grant Compliance Updates Handout
NDE Admin Days (07/24/2024) – Blueprints for Effective Time & Effort Reporting
Other Links
Federal Register Uniform Guidance