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NSSRS Resources

Last Updated: 09/05/2016

Nebraska Student and Staff Record System (NSSRS) documentation is organized as follows:
Calendar  – Schedule of file submissions and collections
Instructions –  Instructions for each NSSRS file specification
Postsecondary – Postsecondary Related Information
NSSRS Validations – Interactive list of NSSRS Validations
Consolidated Data Collection (CDC) – Instructions for each CDC collection
Quick Reference Guides – Brief user guides for each NSSRS subsystem
Program-specific Information – Instructions providing guidance specific to a particular program area (e.g., Graduation, Career Education, Early Childhood Education, Homeless Education, and Special Education.
District/School Codes –  Lists of valid District Codes and School Codes
Blank Files – Blank files formatted for each file specification
File Naming Conventions – Summary of file naming requirements

Additional information is available on the NSSRS Secured Information website, including:

  • NSSRS Desktop Database
  • NDE Student ID System User Guide
  • Nebraska eScholar Data Source templates

Contact your district administrator for the NDE Portal activation codes enabling access to the NSSRS Secured Information website.


Calendar

NSSRS Calendar:     2017-2018 11/02/2017
                                       2016-2017 12/06/2016 Consolidated

Data Collection:      2017-2018 Date: 08/22/2017

Previous versions of the NSSRS Calendar can be found on the Archive page.


Student Related Information

NDE Student ID
NSSRS Student Uniq-ID Step by Step
   Version 7.2   Date: 03/02/2016  

Student Uniq-ID Search Tips    Date: 4/20/2015

Student : 2017-2018  Version 12.2  Date: 05/23/2017
                    2016-2017  Version 11.3  Date: 08/19/2016 
Includes instructions for:
– Student
– Student Snapshot
– Student Summary Attendance
– School Enrollment
– Student Grades
– Assessment Fact (NAI)
– Programs Fact
– Special Education Snapshot
– Title I Programs

 Trouble Shooting Errors Perkins POS Data Date: 03/13/2015
Steps to Processing NSSRS Files  Date: 12/21/2015
Guidance for Reporting Student Grades Template  Version: 4.0.0  Date: 5/19/2017
Excessive Absenteeism and Student Summary Attendance Template Collection Periods  Date: 12/23/2015

Post School Survey
– Template is submitted in school year following the data year.
2016-2017  Version: 10.0.0  Date: 03/16/2017
2015-2016  Version: 9.0.0 Date: 6/23/2016
2014-2015  Version: 8.0.0 Date: 5/28/2015


NSSRS DATA MANAGER RULES AND NSSRS VALIDATION ERRORS
Rules in NSSRS Data Manager (Student)  Date: 05/21/2015
Retired Errors in NSSRS Validation (Student) Date : 04/11/2014


GENERAL GUIDANCE FOR STUDENT

Who Reports What Date: 12/21/2015


COMPLETER/GRADUATE AND COHORT

 NSSRS Completer/Graduate Reports  Date: 03/17/2017
Guidance for Graduation Cohort  Version:  5.0.0  Date: 04/07/2017
Cohort Graduation Checklist  Date: 10/24/2013
Graduation Cohort Analysis Tool Date: 11/05/2010
Expected Graduation Year Lookup Tool  Date: 11/05/2010
U.S. Department of Education:   “High School Graduation Rate Non-regulatory Guidance”  Date: 12/22/2008
Current and future methods for calculating graduation rates  Date: 02/04/2010


DROPOUTS

Guidance for Reporting Dropouts  Version: 4.0 Date: 04/20/2017


MOBILITY

Highly Mobile Student Definition  Date: 09/30/2011


RACE ETHNICITY

“The Nebraska Guide to Implementing New Federal Race and Ethnicity Categories for Students and Staff” (PDF) (MS WORD Date: 02/09/2009

“Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education” (Federal Register, Vol. 72, No. 202, Friday, October 19, 2007). (PDFDate: 10/19/2007


Postsecondary Related Information

 Postsecondary

2017  Version: 7.0.0  Date: 06/15/2017

2016  Version: 6.0.0  Date: 08/22/2016

2015  Version: 5.1.0  Date: 01/11/2016

CIP Codes:  Version:  2010 Date: 08/26/2011


Staff Related Information

STAFF

Non Public Curriculum
2016-2017  Version: 8.0  Date: 01/05/2017 
Biennial Course Form Date: 07/14/2016
Cooperative Form Date: 07/14/2016
Dual Credit Accredited Schools Date: 07/15/2016
Dual Credit Approved Schools Date: 07/15/2016
2015-2016 Version: 7.0  Date: 07/14/2016

Staff
2017-2018 Version: 7.0.2 Date:  09/13/2017
2016-2017 Version: 6.0.1 Date: 6/21/2016
2015-2016 Version: 5.0.0 Date: 6/11/2015

NDE Staff ID User Guide Date: 08/05/2016
NDE Staff Reporting User Guide  – Appendix F in Staff Instruction Manual
Guidance for Reporting Salary – Appendix G in Staff Instruction Manual

Previous versions of these documents can be found on the Archive page.


NSSRS Validation

NSSRS Validation is a web-based system accessed via the NDE Portal used to validate and verify accuracy of submitted data via NSSRS. Features include:

Documents Last Update
NSSRS Validation Activation Codes 08/17/2011
NSSRS Validations User Guide 08/14/2014


Consolidated Data Collection (CDC)

The Consolidated Data Collection (CDC) is a web-based system accessed via the NDE Portal designed to collect data, most often aggretate or summary data, for state and federal reporting.

Accessing the Consolidated Data Collection

Assessment 
State of the Schools Report

Discipline Report of Suspensions/Expulsions 
Public district instructions      
Nonpublic system instructions

Financial 
Special Education and Support Services Final Financial Report For School Age Students (Ages 5 to 21)

General
 Assessed Valuation and Levies
Graduation Cohort Resolution Request (optional)
Days in Session/Instructional Program Hours
Elementary Site Allowance
ESU/District/System/School Information Report
Human Resources Director Contacts
Instructional Units

Nonpublic Dropouts Report
Nonpublic High School Completers
Nonpublic Membership Report
PK Instructional Program Hours/K Program
Request To Submit Data Late Or Make Data Changes
Student Growth Adjustment
Summer School Student Unit
Summer School Supplement
Teacher and Principal Evaluation Survey
Technology Plan
Two-year New School Adjustment Application

Staff
Non-certificated Staff
Substitute Teachers
Superintendent/ESU Administrator Transparency Pay ActView Instructional Video
Teacher Vacancy Survey

Federal
Annual Participation Report
Nonpublic Federal Programs Within Boundaries Consultation
Title I Annual Caseload Count of Children In Local Institutions for Neglected or Delinquent
Title I Nonpublic Consultation Title III Professional Development

Transportation
Pupil Transportation


Program-specific Information

Career Education

2008-2012 Perkins IV Accountability Resources
Courses
Course Codes and Clearing Endorsements (formerly “Appendix D”)

2017-2018 – Version: 8.0.0  Date: 04/17/2017
Course Codes with Clearing Endorsements (Excel) Course Code List (PDF)

2016-2017  – Version: 7.0.0 Date:  6/08/2016
Course Codes with Clearing Endorsements (Excel) Course Code List (PDF)

Early Childhood Education
List of District Early Childhood Programs by Type

General
High Ability Learners Collection Instructions  Date: 07/23/2014
NDE Data Access and Use Policy and Procedures  Date: August 2013
SPED NSSRS Data Element Definitions  Date: September 2016


Quick Reference Guides

Quick Reference Guide Last Update

NSSRS Data Manager Collections Approval  Date: 01/04/2016
NSSRS Data Manager Error File Descriptions  Date: 07/31/2009
NSSRS Importing Data Manager Files into Excel  Date: 9/5/2015
Steps for Importing Files Into Excel Date: 07/29/2014
Steps to Processing NSSRS Files Date: 12/21/2015


User Guides

User Guide Last Update
NSSRS Desktop Database User Guide  Date: 07/15/2015


District/School Codes

All Districts & School Codes (Excel)  Date: 09/28/2017
Public (including Special Purpose Schools) (PDF)  Date: 09/28/2017
Non-Public (PDF) Date: 09/28/2017
ESU (PDF) Date: 09/28/2017
Rule 18 Interim-program Schools (PDF) Date: 09/28/2017
Postsecondary Institutions (PDF) Date: 09/28/2017


Blank NSSRS Files

The following links are to Microsoft Excel files containing the file structures for each NSSRS template. If used to prepare data for submission to NSSRS, the contents must first be saved to a comma-delimited (.csv) or tab-delimited (.tab) file.

Assessment Fact (for NAI) Date: 10/07/2008 
2017-2018
2016-2017

NDE Staff ID (.txt) 04/22/2011
NDE Student ID (.txt) 12/07/2005
NDE Student ID (.csv) 4/20/2015

School Enrollment Date: 04/21/2010
2016-2017

Special Education Snapshot Date: 04/11/2014
2017-2018
2016-2017

 Student
2017-2018 09/05/2017
2016-2017 09/20/2017

Student Grades – Date: 08/08/2012
2017-2018
2016-2017

 Student Snapshot
2017-2018 Date: 09/05/2017
2016-2017 Date: 09/20/2017

Student Summary Attendance – Date: 04/04/2011
2017-2018
2016-2017

Post School Survey – Date: 10/07/2008
2017-2018
2016-2017

 Programs Fact – Date: 10/07/2008
2017-2018
2016-2017

Title I Programs- Date: 05/16/2013
2017-2018
2016-2017

Staff Demographics – Date: 09/26/2016
2016-2017

Staff Position Assignments – Date: 09/26/2016
2016-2017


File Naming Conventions

 Assessment Fact
#-####_assessment_fact_YYYYMMDDHHMM.xxx
School Enrollment
##-####_school_enroll_YYYYMMDDHHMM.xxx
Special Education Snapshot
##-####_special_ed_snap_YYYYMMDDHHMM.xxx
Staff Demographics
##-####_staff_demographics.zzz
Staff Position Assignments
##-####_staff_position_assignments.zzz
Student
##-####_student_YYYYMMDDHHMM.xxx
Student Grades
##-####_stud_grades_YYYYMMDDHHMM.xxx
Student Snapshot
##-####_stud_snapshot_YYYYMMDDHHMM.xxx
Student Summary Attendance
##-####_stud_att_sum_YYYYMMDDHHMM.xxx
Post School Survey
##-####_post_school_survey_YYYYMMDDHHMM.xxx
Programs Fact
##-####_programs_fact_YYYYMMDDHHMM.xxx
Title I Programs
##-####_title1_programs_YYYYMMDDHHMM.xxx

Where:

##-#### is the NDE-assigned District Code

YYYYMMDDHHMM is a date and time stamp

.xxx is one of the following:

.tab Tab delimited .csv
Comma delimited (comma separated values) .txt Fixed Width

.zzz is one of the following:

.tab Tab delimited .csv
Comma delimited (comma separated values)