NSSRS Resources

Last Updated: 12/01/2017

Nebraska Student and Staff Record System (NSSRS) documentation is organized as follows:
Calendar  – Schedule of file submissions and collections
Instructions –  Instructions for each NSSRS file specification
Postsecondary – Postsecondary Related Information
NSSRS Validations – Interactive list of NSSRS Validations
Consolidated Data Collection (CDC) – Instructions for each CDC collection
Quick Reference Guides – Brief user guides for each NSSRS subsystem
Program-specific Information – Instructions providing guidance specific to a particular program area (e.g., Graduation, Career Education, Early Childhood Education, Homeless Education, and Special Education.
District/School Codes –  Lists of valid District Codes and School Codes
Blank Files – Blank files formatted for each file specification
File Naming Conventions – Summary of file naming requirements

Additional information is available on the NSSRS Secured Information website, including:

  • NSSRS Desktop Database
  • NDE Student ID System User Guide
  • Nebraska eScholar Data Source templates

Contact your district administrator for the NDE Portal activation codes enabling access to the NSSRS Secured Information website.


NSSRS Calendar:     2017-2018 11/02/2017
2016-2017 12/06/2016
Consolidated Data Collection Calendar:      2107-2018 Date: 04/23/2018
Nonpublic systems Reporting Guidance:    2017-2018 Date: 07/24/2018

Student Related Information

NDE Student ID
Student Uniq-ID Step by Step
   Version 7.2   Date: 03/02/2016

Student Uniq-ID Search Tips    Date: 4/20/2015

Student : 2017-2018  Version 12.2  Date: 05/23/2017
                    2016-2017  Version 11.3  Date: 08/19/2016 
Includes instructions for:
– Student
– Student Snapshot
– Student Summary Attendance
– School Enrollment
– Student Grades
– Assessment Fact (NAI)
– Programs Fact
– Special Education Snapshot
– Title I Programs

Trouble Shooting Errors Perkins POS Data Date: 03/13/2015
Steps to Processing NSSRS Files  Date: 12/21/2015
Guidance for Reporting Student Grades Template  Version: 4.0.0  Date: 5/19/2017
Excessive Absenteeism and Student Summary Attendance Template Collection Periods  Date: 12/23/2015

Post School Survey
– Template is submitted in school year following the data year.
2016-2017  Version: 10.0.0  Date: 03/16/2017
2015-2016  Version: 9.0.0 Date: 6/23/2016
2014-2015  Version: 8.0.0 Date: 5/28/2015

Rules in NSSRS Data Manager (Student)  Date: 05/21/2015
Retired Errors in NSSRS Validation (Student) Date : 04/11/2014


Who Reports What Date: 04/13/2018


NSSRS Completer/Graduate Reports  Date: 03/17/2017
Guidance for Graduation Cohort  Version:  5.0.0  Date: 04/07/2017
Cohort Graduation Checklist  Date: 10/24/2013
Graduation Cohort Analysis Tool Date: 11/05/2010
Expected Graduation Year Lookup Tool  Date: 11/05/2010
U.S. Department of Education:  High School Graduation Rate Non-regulatory Guidance Date: 12/22/2008
Current and future methods for calculating graduation rates  Date: 02/04/2010
ESSA High School Graduation Rate Non-Regulatory Guidance Date: 01/2017


Guidance for Reporting Dropouts  Version: 4.0 Date: 04/20/2017


Highly Mobile Student Definition  Date: 09/30/2011


“The Nebraska Guide to Implementing New Federal Race and Ethnicity Categories for Students and Staff” (PDF) (MS WORD Date: 02/09/2009

“Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education” (Federal Register, Vol. 72, No. 202, Friday, October 19, 2007). (PDFDate: 10/19/2007

Postsecondary Related Information


2017  Version: 7.0.0  Date: 06/15/2017

2016  Version: 6.0.0  Date: 08/22/2016

2015  Version: 5.1.0  Date: 01/11/2016

CIP Codes:  Version:  2010 Date: 08/26/2011

Staff Related Information


Non Public Curriculum
2017-2018  Version: 9.0  Date: 01/04/2018
Biennial Course Form Date: 01/05/2018
Cooperative Form Date: 01/05/2018
Dual Credit Accredited Schools Date: 01/05/2018
Dual Credit Approved Schools Date: 01/05/2018
2016-2017  Version: 8.0  Date: 01/05/2017

2017-2018 Version: 7.0.2 Date:  09/13/2017
2016-2017 Version: 6.0.1 Date: 6/21/2016
2015-2016 Version: 5.0.0 Date: 6/11/2015

NDE Staff ID User Guide Date: 08/05/2016
NDE Staff Reporting User Guide  – Appendix F in Staff Instruction Manual
Guidance for Reporting Salary – Appendix G in Staff Instruction Manual

NSSRS Validation

NSSRS Validation is a web-based system accessed via the NDE Portal used to validate and verify accuracy of submitted data via NSSRS. Features include:

Documents Last Update
NSSRS Validation Activation Codes 08/17/2011
NSSRS Validations User Guide 08/14/2014

Consolidated Data Collection (CDC)

The Consolidated Data Collection (CDC) is a web-based system accessed via the NDE Portal designed to collect data, most often aggretate or summary data, for state and federal reporting.

Accessing the Consolidated Data Collection


Discipline Report of Suspensions/Expulsions
Public district instructions
Nonpublic system instructions

Special Education and Support Services Final Financial Report For School Age Students (Ages 5 to 21)

 Assessed Valuation and Levies
Graduation Cohort Resolution Request (optional)
Days in Session/Instructional Program Hours
Elementary Site Allowance
ESU/District/System/School Information Report
Human Resources Director Contacts
Instructional Units
Nebraska Education Profile (NEP)
Nonpublic Dropouts Report
Nonpublic High School Completers
Nonpublic Membership Report
PK Instructional Program Hours/K Program
Postsecondary Terms
Request To Submit Data Late Or Make Data Changes
Student Growth Adjustment
Summer School Student Unit
Summer School Supplement
Teacher and Principal Evaluation Survey
Technology Plan
Two-year New School Adjustment Application

Non-certificated Staff
Substitute Teachers
Superintendent/ESU Administrator Transparency Pay ActView Instructional Video
Teacher Vacancy Survey

Annual Participation Report
Nonpublic Federal Programs Within Boundaries Consultation
Title I Annual Caseload Count of Children In Local Institutions for Neglected or Delinquent
Title I Nonpublic Consultation

Pupil Transportation

Program-specific Information

Career Education

2008-2012 Perkins IV Accountability Resources

Course Codes and Clearing Endorsements (formerly “Appendix D”)

2018-2019 – (PDF) Version: 9.1.0  Date: 05/09/2018
Course Codes with Clearing Endorsements (Excel) Course Code List (PDF)

2017-2018 – (PDF) Version: 8.0.0  Date: 04/17/2017
Course Codes with Clearing Endorsements (Excel) Course Code List (PDF)

Early Childhood Education
List of District Early Childhood Programs by Type

High Ability Learners
High Ability Learners Collection Instructions  Date: 07/20/2017

Special Education
SPED NSSRS Data Element Definitions  Date: September 2016

Quick Reference Guides

Quick Reference Guide Last Update

NSSRS Data Manager Collections Approval  Date: 01/04/2016
NSSRS Data Manager Error File Descriptions  Date: 07/31/2009
NSSRS Importing Data Manager Files into Excel  Date: 9/5/2015
Steps for Importing Files Into Excel Date: 07/29/2014
Steps to Processing NSSRS Files Date: 12/21/2015

User Guides

User Guide Last Update
NSSRS Desktop Database User Guide  Date: 07/15/2015

District/School Codes

All Districts & School Codes (Excel)  Date: 09/28/2017
Public (including Special Purpose Schools) (PDF)  Date: 09/28/2017
Non-Public (PDF) Date: 09/28/2017
ESU (PDF) Date: 09/28/2017
Rule 18 Interim-program Schools (PDF) Date: 09/28/2017
Postsecondary Institutions (PDF) Date: 09/28/2017

Blank NSSRS Files

The following links are to Microsoft Excel files containing the file structures for each NSSRS template. If used to prepare data for submission to NSSRS, the contents must first be saved to a comma-delimited (.csv) or tab-delimited (.tab) file.

Assessment Fact (for NAI) Date: 10/07/2008 

NDE Staff ID (.txt) 04/22/2011
NDE Student ID (.txt) 12/07/2005
NDE Student ID (.csv) 4/20/2015

School Enrollment Date: 04/21/2010

Special Education Snapshot Date: 04/11/2014

2017-2018 09/05/2017
2016-2017 09/20/2017

Student Grades – Date: 08/08/2012

 Student Snapshot
2017-2018 Date: 09/05/2017
2016-2017 Date: 09/20/2017

Student Summary Attendance – Date: 04/04/2011

Post School Survey – Date: 10/07/2008

 Programs Fact – Date: 10/07/2008

Title I Programs- Date: 05/16/2013

Staff Demographics – Date: 09/26/2016

Staff Position Assignments – Date: 09/26/2016

File Naming Conventions

Assessment Fact
School Enrollment
Special Education Snapshot
Staff Demographics
Staff Position Assignments
Student Grades
Student Snapshot
Student Summary Attendance
Post School Survey
Programs Fact
Title I Programs


##-#### is the NDE-assigned District Code

YYYYMMDDHHMM is a date and time stamp

.xxx is one of the following:

.tab Tab delimited .csv
Comma delimited (comma separated values) .txt Fixed Width

.zzz is one of the following:

.tab Tab delimited .csv
Comma delimited (comma separated values)