Presenters

Presenter Perks and Expectations 

Our goal is to make presenting straightforward and rewarding. This guide explains the benefits available to presenters, the resources supplied by the conference, and the information and materials presenters are expected to provide. 

Presenter Perks

• Complimentary conference admission for each designated presenter.
• Access to conference events, sessions, networking activities, snacks, and meals outside the presenter’s assigned session time. 
• Recognition on the conference website, including the presenter’s headshot, biography, session title, and session description. 
• Opportunities to connect with education professionals, data peers, conference partners, and vendors. 
• The opportunity to deliver more than one presentation, subject to conference review, scheduling, and session availability. 

What is provided to make your presentation a success

• An assigned presentation room. 
• Electrical outlets. 
• Conference Wi-Fi. 
• A projector and projection screen. 
• Microphone, one per presenter.
• A room arrangement appropriate to the session format when possible. Roundtables may be arranged differently from traditional or demonstrative presentations. 

Information and Materials Presenters Must Provide Prior to the Conference

• Presenter headshot 
  • Provide a current, professional headshot for use on the conference website and in conference communications. 
• Presenter biography 
  • Provide a concise biography describing your role, experience, and connection to the session topic. 
• Presentation title and description 
  • Provide a clear session title and description that accurately explains what attendees can expect to learn or discuss. 
• ADA-compliant PowerPoint presentation 
  • Use the conference PowerPoint template and prepare slides that meet accessibility requirements. The conference team will review the presentation for ADA compliance and may request revisions before the conference. 

Presenter Expectations during the Presentation

• Bring your presentation equipment and materials 
  • Bring your own laptop, required adapters, handouts, demonstration materials, and any other items needed to deliver the session. Laptop is required to have an HDMI port or bring the appropriate adapter. No presentation clickers or batteries will be provided.
• Use the conference PowerPoint template 
  • Prepare presentation slides using the PowerPoint template supplied by the conference. Presentation needs to saved on the device as Wi-Fi availability may vary. 
• Be in the assigned room at the assigned time 
  • Arrive early enough to connect your laptop, check the projector, and be ready when the session begins. 
• Stay within the assigned session time 
  • Plan the presentation, discussion, and audience questions so the session ends on time. 

Session Format and Audience Participation

• Traditional or demonstrative presentations 
• Reserve no more than 25% of the assigned session time for audience questions. Most of the session should be used for planned content or demonstration. 
• Roundtable sessions 
• Reserve at least 75% of the assigned session time for audience questions and discussion. Use a brief introduction to frame the topic, then focus on participant conversation and shared experience. 

Multiple and Repeat Presentations

Presenters are welcome to submit or deliver multiple presentations. Each proposed session remains subject to conference review, available space, and scheduling. 

If the conference team expects a session to be especially popular, the presenter may be asked whether the session can be offered a second time. Repeating a session is optional, and the presenter has the right to decline the request without affecting the original session. 

Attendance Changes and Cancellations

• If you are unable to present, notify the conference team as soon as possible. 

• When possible, identify a qualified replacement who can deliver the accepted session. 

• If you do not plan to attend both conference days, notify the conference team at least 30 days before the conference. 

Co-Presenters

Co-presenters are welcome. The following registration and scheduling guidelines apply: 

• Complimentary admission applies to designated presenters. A person participating only as a co-presenter does not automatically receive free conference admission. 

• Co-presenters are encouraged to submit or lead a separate session so they may qualify for presenter admission. 

• A designated presenter may join another session as a co-presenter. The conference team will make a reasonable effort to avoid overlapping those session times. 

Questions or schedule changes? Contact us at nde.dataconferencehelp@nebraska.gov