Sponsorship

Sponsorship Perks and Expectations 

Thank you for supporting Nebraska’s education data community and helping make the conference a valuable experience for attendees. 

This guide summarizes the benefits of being a conference sponsor, the exhibit resources provided, optional sponsorship opportunities, and responsibilities before and during the event. 

Standard Sponsorship Perks

• One complimentary conference admission, including access to conference sessions, conference-provided food and refreshments, free parking, and conference Wi-Fi. 

• An exhibit area assigned according to sponsorship level: Platinum, Gold, or Silver. Higher sponsorship levels receive priority placement. 

• One 8-foot table and one chair in the assigned exhibit area. 

• Recognition on the conference website with sponsor details and sponsorship level. 

• Recognition during conference lunches with sponsor details and sponsorship level. 

• Opportunities to connect with education professionals, data peers, conference partners, organizations, and vendors. 

Sponsorship-Level Benefits

• Platinum sponsorship 
  • Includes priority exhibit placement, the option to provide swag-bag inserts, and the option to receive brief verbal recognition during one conference lunch. Recognition may be delivered by a conference representative or by a vendor representative for a few minutes. 
• Gold sponsorship 
  • Includes preferred exhibit placement after Platinum sponsors and the option to provide swag-bag inserts. 
• Silver sponsorship 
  • Placement follows Platinum and Gold sponsorship placement. 

Optional Sponsorship Opportunities

• Additional admission tickets 
  • Sponsors may purchase additional admission tickets. Each additional ticket includes the same attendee benefits as regular conference admission: access to sessions, conference-provided food and refreshments, free parking, and conference Wi-Fi. 
• Break sponsorship 
  • Sponsoring a break means a placard displaying the sponsor’s name will be placed near the food or refreshment area during a morning or afternoon break on one day.  
• Raffle sponsorship 
  • Sponsoring a conference raffle means NDE will select appropriate gifts and conduct the raffle in the sponsor’s name. Winners are announced at lunches along with sponsor recognition.  
• Additional presentations 
  • Sponsors have the option to reserve a presentation timeslot at the conference. This presentation opportunity receives the same perks and expectations of a conference presenter, it requires approval and must be purchased.  SIS vendors and certain organizations may already have sessions available for free, confirm before purchasing.  

Sponsor Expectations

• Primary contact information 
  • Provide the name, professional headshot, short bio, title, email address, and phone number of the primary sponsor contact. 
• Conference representative information 
  • Provide the contact information for each representative who will attend or staff the exhibit area. 
• Sponsor details 
  • Provide the company and sponsorship information needed for recognition on the conference website and during conference lunches. 
• Presentation information, when applicable 
  • If a presentation option is purchased or an SIS vendor session is scheduled, provide the presentation title, description, presenter information, and requested materials by the deadlines communicated by the conference team. 
• Staff the assigned area 
  • If attending onsite, representatives should be present in the assigned vendor area during the published vendor and exhibit times. 
• Remain within the assigned space 
  • Displays, games, giveaways, and materials should remain within the vendor’s assigned area and should not block walkways or neighboring spaces. 
• Follow conference guidance 
  • Vendors must follow conference instructions for setup, activities, presentations, food sponsorships, raffles, and onsite operations. 
• Notify the conference team of changes 
  • Notify the conference team as soon as possible if attendance, staffing, sponsorship activities, or presentation plans change. 

Remote Sponsorship Option

Sponsors are not required to attend the conference onsite. A discount code is available to remove the attendee admission and onsite table, chair, and exhibit-area costs from the sponsorship arrangement. Remote sponsors continue to receive all other benefits associated with their sponsorship level, including applicable recognition and sponsorship opportunities. 

 Additional Details

• Swag-Bag Inserts for Platinum and Gold Sponsors 
  • Platinum and Gold sponsors may provide up to 400 letter-size inserts for inclusion in attendee swag bags. 
  • Inserts will be placed in the swag bags before the conference. 
  • All inserts must be shipped to the NDE office building on 84th Street and received at least two weeks before the conference. 
  • Shipping and delivery arrangements are the responsibility of the sponsor. 
• SIS Vendor Sessions 
  • Student Information System (SIS) vendors will be provided a designated session time on the first conference day so they can meet with the schools they serve. Any additional presentation must be purchased and approved by the conference team. 
• Vendor Activities and Giveaways 
  • Vendors may bring branded promotional items, swag, and candy for attendees. 
  • Simple games and attendee-engagement activities are permitted within the vendor’s assigned area. 
  • Raffles must be coordinated and conducted by NDE. Vendors should not independently operate a raffle at their exhibit area. 

Questions or sponsorship changes? Contact us at nde.dataconferencehelp@nebraska.gov