Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date. It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.
NDE Portal

Substitute Teacher Collection Now Open – Please Note Changes in Due Date

Public School Districts, Special Purpose Schools, Nonpublic Systems, Interim Rule 18 & ESUs

New for the 21-22 school year, the Substitute Teacher collection will have two due dates: 12-15-21 and 6-15-22.
First Collection
Open: 9-1-21
Due: 12-15-21
Audit Window Close: 1-15-22
Second Collection
Open: 3-1-22
Due: 6-15-22
Audit Window Close: 6-30-22

It is recommended that districts/systems update substitute’s ‘days taught’ monthly (possibly at payroll time). This will help to ensure districts/systems are using certified staff and provide commentary if needed. The collection can then be Submitted / Approved at the appropriate Due Date.

The Due Data changes will be utilized by Accreditation Specialists and the Educator Certification team to validate proper use of substitutes and for renewal of substitute teaching permits.

Collection instructions have been revised and can be found here.

School systems are encouraged to access the TEACH Business Partner Portal (contact the Educator Certification group for more details) and the Public Certification Lookup site.

Contact Information: NDE Helpdesk (

Consolidated Data Collection (CDC) Now Open – Due October 15


Public Schools Districts, Special Purpose Schools and ESUs

OPEN:  September 1 – DUE DATE:  October 15 

Non-Certificated Staff 

Report of Non-Certificated Staff. This may include bus drivers, food service personnel and any other non-certificated staff not already reported in Staff Reporting. 

Contact Information: NDE Helpdesk (

Special Education Financial Reporting System (SPEDFRS)


Special Education Financial Reporting System (SPEDFRS) will open September 1, 2021 – October 31 @ midnight. Join Zoom Meeting – scheduled for Wednesday, September 01, 2021 @ 10:30 -11:00 a.m. Central Daylight Time (; Meeting ID: 402 937 3943.

One major change is the Staff Upload Record Layout. SPI Code and Position Assignment Code are required for Paraprofessional, Professional and Sign language interpreters. (
This submission generates payments for School Age Special Education and Transportation costs. This data collection is accessible through the NDE Portal under the Data Collections tab.  An activation code is required which can be obtained from the District Administrator.

2020-2021 Special Education Reporting System (SPEDFRS) Presentation 09/01/2021 (PDF)
User Manual includes “New” Features by section:
Special Education (SPED) Reporting Information website for additional SPED information:
Annual Financial Report (AFR) – District Reporting
NDE Portal at

Contact Information: NDE Helpdesk ( or Lori Adams (