NSSRS Resources

Nebraska Student and Staff Record System (NSSRS) documentation is organized as follows.

Section	Description
Calendar	Schedule of file submissions and collections
Instructions	Instructions for each NSSRS file specification
NSSRS Validations	Interactive list of NSSRS Validations
Consolidated Data Collection (CDC)	Instructions for each CDC collection
Quick Reference Guides	Brief user guides for each NSSRS subsystem
Program-specific Information	Instructions providing guidance specific to a particular program area (e.g., Graduation, Career Education, Early Childhood Education, Homeless Education, and Special Education.
District/School Codes	Lists of valid District Codes and School Codes
Blank Files	Blank files formatted for each file specification
File Naming Conventions	Summary of file naming requirements

Additional information is available on the NSSRS Secured Information website, including:

NSSRS Desktop Database
NDE Student ID System User Guide
Nebraska eScholar Data Source templates

Contact your district administrator for the NDE Portal activation codes enabling access to the NSSRS Secured Information website.

Calendar

NSSRS Calendar	2012-2013	03/30/2012
	2011-2012	11/23/2011
Consolidated Data Collection

Previous versions of the NSSRS Calendar can be found on the Archive page.

Instructions

STUDENT
Topic		School Year	Version	Date
NDE Student ID	Upload		1.0	02/18/2011
NDE Student ID	Download		1.0	08/30/2005
Post School Survey		2012-2013	5.0.0	03/30/2012
Post School Survey		2011-2012	4.0.1	05/04/2011
Student Includes instructions for: - Student - Student Snapshot - Student Summary Attendance - School Enrollment - Student Grades - Assessment Fact (NAI) - Programs Fact - Special Education Snapshot - Title I Programs		2012-2013	7.0.1	05/03/2012
Student		2011-2012	6.2.0	11/23/2011
Assessment Fact		2011-2012	3.0.0	04/04/2011
Programs Fact		2011-2012	6.0.2	10/17/2011
Special Education Snapshot		2011-2012	4.0.1	04/11/2011
Title I Programs		2011-2012	6.0.0	04/04/2011

STAFF
Topic		School Year	Version	Date
Curriculum		2011-2012	4.0.0	01/17/2012
NDE Staff ID	Upload		1.0	04/22/2011
NDE Staff ID	Download		1.0	04/22/2011
Staff		2012-2013	2.0.0	03/30/2012
		2011-2012	1.3.0	09/09/2011
		2011-2012	Cross-reference to prior layouts

POSTSECONDARY
Topic	School Year	Version	Date
Postsecondary	2010-2011	1.1.0	09/15/2011
Postsecondary	CIP Codes	2010	08/26/2011

Previous versions of these documents can be found on the Archive page.

NSSRS Validation

NSSRS Validation is a web-based system accessed via the NDE Portal used to validate and verify accuracy of submitted data via NSSRS. Features include:

Validations (errors and warnings) enforce business rules and are processed automatically for all districts each evening but can also be executed on-demand during the day.
- Click here for an Interactive list of NSSRS Validations
Verification reports summarize data submitted to ensure data is complete and accurate.
Several interactive lookups, including:
- Enrollment Lookup by ID
- Expected Graduation Year Student Lookup by ID
- Programs Fact
- Special Education Snapshot
- Student by Demographics
- Student Summary Attendance
Analysis tools, including:
- AYP Count Verification
- Graduation Cohort Analysis Tool

Consolidated Data Collection (CDC)

The Consolidated Data Collection (CDC) is a web-based system accessed via the NDE Portal designed to collect data, most often aggretate or summary data, for state and federal reporting.

Accessing the Consolidated Data Collection
Assessment
	State of the Schools Report
Discipline
	Excessive Absenteeism Monthly Collection
	Report of Suspensions/Expulsions
		Public district instructions
		Nonpublic system instructions
General
	ARRA Section 1512 Report
	Assessed Valuation and Levies
	Graduation Cohort Resolution Request (optional)
	Days in Session/Instructional Program Hours
	Elementary Class Size
	Elementary Site Allowance
	ESU/District/System/School Information Report
	Human Resources Director Contacts
	Instructional Time
	Nonpublic Dropouts Report
	Nonpublic Membership Report
	PK Instructional Program Hours/K Program
	Student Growth Adjustment
	Summer School Student Unit
	Summer School Supplement
	Teacher and Principal Evaluation Survey
	Technology Plan
	Two-year New School Adjustment Application
Staff
	Non-certificated Staff
	Substitute Teachers
	Teacher Vacancy Survey
Title I
	Annual Participation Report
Transportation
	Pupil Transportation

Program-specific Information

Career Education
	2008-2012 Perkins IV Accountability Resources
Courses
	Course Codes and Clearing Endorsements (formerly "Appendix D")	2011-2012	3.1.1	04/20/2012
			Course Codes (Excel)
			Course Codes with Clearing Endorsements (Excel)
			Course Code List (PDF)
		2010-2011	2.2	01/25/2011
Early Childhood Education
	List of District Early Childhood Programs by Type
General
	Guidance for Reporting Dropouts		2.0.0	01/17/2012
	Who Reports What			04/11/2011
	NDE Data Access and Use Policy and Procedures			Dec 2010
Graduation
	Guidance for Graduation Cohort		2.0.0	01/04/2012
	U.S. Department of Education "High School Graduation Rate Non-regulatory Guidance"			12/22/2008
	Current and future methods for calculating graduation rates			02/04/2010
Homeless Education
Mobility
	Highly Mobile Student Definition			09/30/2011
Race and Ethnicity
	"The Nebraska Guide to Implementing New Federal Race and Ethnicity Categories for Students and Staff" (PDF) (MS WORD)			02/09/2009
	"Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education" (Federal Register, Vol. 72, No. 202, Friday, October 19, 2007). (PDF)			10/19/2007
Special Education
Staff
	Guidance for Reporting Salary		2.0.0	03/30/2012
Standards, Assessment and Accountability
	Instructions for "State of the Schools Report" in the Consolidated Data Collection (CDC)
	SOSR calculations for STARS using data submitted by districts through NSSRS
	Excerpt from "Update: Standards, Assessment, and Accountability (SAA-4)", Volume 4, published August 2009, pertaining to Assessment Fact for National Assessment Instrument Results.
Student Grades
	Guidance for Reporting Student Grades Template		2.0.0	11/23/2011

Quick Reference Guides

Quick Reference Guide		Last Update
Approving NSSRS Collections		09/01/2011
Expected Graduation Year Lookup Tool		11/05/2010
Graduation Cohort Analysis Tool		11/05/2010
NSSRS Data Manager Error File Descriptions		07/31/2009
NSSRS Importing Data Manager Files into Excel		08/03/2009
NSSRS Completer/Graduate Reports		11/03/2008
NSSRS Dropout Reports		11/03/2008
NSSRS Student Uniq-ID Step by Step		02/18/2011
NSSRS Validation Security Update		08/17/2011
Steps to Processing NSSRS Files		07/31/2009
Steps to Open .txt or .csv File in Microsoft Excel	Excel 2007	01/14/2010
	Prior Versions	06/13/2007

User Guides

User Guide	Last Update
NSSRS Desktop Database User Guide	08/17/2011
NDE Staff ID User Guide	04/20/2012
NDE Staff ID Download User Guide	08/01/2011
NDE Staff Reporting User Guide	03/30/2012
NSSRS Validations	01/06/2012

District/School Codes

All Districts & School Codes (Excel)	09/22/2011
Public (including Special Purpose Schools) (PDF)	09/22/2011
Nonpublic (PDF)	09/22/2011
ESU (PDF)	09/22/2011
Rule 18 Interim-program Schools (PDF)	09/22/2011
Postsecondary Institutions (PDF)	09/22/2011

Blank NSSRS Files

The following links are to Microsoft Excel files containing the file structures for each NSSRS template. If used to prepare data for submission to NSSRS, the contents must first be saved to a comma-delimited (.csv) or tab-delimited (.tab) file.

File Specification	School Year	Last Update
Assessment Fact (for NAI)		10/07/2008
Assessment Response		04/27/2009
NDE Staff ID (.txt)		04/22/2011
NDE Student ID (.txt)		12/07/2005
School Enrollment	2010-2011	04/21/2010
School Enrollment	2009-2010	10/07/2008
Special Education Snapshot	2010-2011	04/21/2010
Special Education Snapshot	2009-2010	10/07/2008
Student	2010-2011	04/21/2010
Student	2009-2010	03/05/2010
Student Grades	2011-2012	04/04/2011
Student Grades	2010-2011	01/11/2011
Student Snapshot	2010-2011	04/21/2010
Student Snapshot	2009-2010	03/05/2010
Student Summary Attendance	2011-2012	04/04/2011
	2010-2011	04/21/2010
	2009-2010	10/07/2008
Post School Survey		10/07/2008
Programs Fact		10/07/2008
Title I Programs		10/07/2008

File Naming Conventions

File Specification	File Naming Convention Pattern
Assessment Fact	##-####_assessment_fact_YYYYMMDDHHMM.xxx
Assessment Response	##-####_assessment_resp_YYYYMMDDHHMM.xxx
School Enrollment	##-####_school_enroll_YYYYMMDDHHMM.xxx
Special Education Snapshot	##-####_special_ed_snap_YYYYMMDDHHMM.xxx
Staff Demographics	##-####_staff_demographics.zzz
Staff Position Assignments	##-####_staff_position_assignments.zzz
Student	##-####_student_YYYYMMDDHHMM.xxx
Student Grades	##-####_stud_grades_YYYYMMDDHHMM.xxx
Student Snapshot	##-####_stud_snapshot_YYYYMMDDHHMM.xxx
Student Summary Attendance	##-####_stud_att_sum_YYYYMMDDHHMM.xxx
Post School Survey	##-####_post_school_survey_YYYYMMDDHHMM.xxx
Programs Fact	##-####_programs_fact_YYYYMMDDHHMM.xxx
Title I Programs	##-####_title1_programs_YYYYMMDDHHMM.xxx

Where:

##-#### is the NDE-assigned District Code

YYYYMMDDHHMM is a date and time stamp

.xxx is one of the following:

.tab Tab delimited

.csv Comma delimited (comma separated values)

.txt Fixed Width

.zzz is one of the following:

.tab Tab delimited

.csv Comma delimited (comma separated values)