Special Education Reporting Information

SPECIAL EDUCATION FINAL FINANCIAL INFORMATION

• Fiscal Review Information (updated 09/2013)
• Calculation of School Age Student Full Time Equivalency (F.T.E.) for Purposes of Special Education Reimbursement (.pdf) (07/2009)
• School Age Final Financial Report (FFR) 2011-2012 – NDE Staff ID (07/12)
• NDE Guidelines for Guidance Counselors (Rule 51)
• Provisionally Approved Service Agency Rates
• Rule 51 (Title 92, Nebraska Administrative Code, Chapter 51) (.pdf) – (5/2016 – Section 10)
• Special Education Financial Reporting System (SPEDFRS) Announcement (07/31/2019) (NEW)
• Clarification of Rule 51 – Section 011.02C2 – Administrator(s) – Split Funding (08/15/2018)
• Funding Matrix for SPED Programs (.pdf) (07/2017)

PRESENTATIONS

• Special Education (SPED) Financial Information – July 22, 2014 – powerpoint
• Administrator Days (NDE Day) – “Top Ten” School Age Final Financial (SAFFR) Mistakes (07/27/2016) (.pdf)
• Administrator Days (NDE Day) – “Where are my Special Education (SPED) Dollars?”(07/26/2017) (.pdf)
• Administrator Days (NDE Day) – Grant Management Updates ( 07/24/2018) (.pdf)
• 2019 Data Conference
  • SPEDFRS.pdf” “NEW” Special Education Financial Reporting System (SPEDFRS) 04/30/2019 (pdf)
  • Reporting and Reimbursement Connection (NSSRS) 04/30/2019 (pdf)
• Staff Reporting and Reimbursement Connection Data Conference Presentation  Contact:  Lori Adams (lori.adams@nebraska.gov) or  Pam Tagart (pam.tagart@nebraska.gov) (05/16/2019)
  So sorry we missed the data conference but we have recorded our presentation located at: https://youtu.be/tm4U7-D75mY .  Please view this 15 minute video and if you have any additional questions, you may contact one of us.  This is a change to the process for these grants.  In the past changes to staff reporting were allowed for almost a year after the school year, that will not be allowed starting in 2018-2019.The most important pieces to take away from this presentation are:
  1. 1. Ensure you have reported your reimbursable staff with positions in Staff Reporting correctly on or before 6/15 (Special Program Indicator and Position Assignment are important when NDE determines if staff are qualified and what program/report to include them in).  No changes will be allowed after 6/30 unless there are extenuating circumstances.  Time and Effort logs should also be completed by 6/30.
     2. There is an updated report in NSSRS Validation/Verification reports for Staff called Staff Reporting for GMS Grant Applications.  The reimbursable staff for each program must be Qualified = Y and listed on the appropriate report (you can use a drop down to see the additional reports by funding).  If the staff are not listed on the report or under the Qualified = N, these are staff that will not be reimbursable.
     3. DO NOT DELETE any assignments unless they were reported wrong from the beginning of the year.  You can put a Completion Date to an assignment and if needed add a new assignment.
• Administrator Days (NDE_Day) – Special Education Financial Report (SPEDFRS) 101 (07/31/2019)

Transportation

• Mileage Reimbursement Rate
  • 2018 @ $.545 (January 1, 2018 – December 31, 2017)
  • 2019 @ $.58 (January 1, 2019 – Current)

“New“– Special Education Financial Reporting System (SPEDFRS)

–  Access will be available September 23rd 

• Includes the following:
  • Reporting by Age Group
    • Ages 0-2
    • Ages 3-5
    • Ages 5-21
  • Reporting by:
    • Disbursement Function Code
    • Major Object Codes
  • Validation with the Annual Financial Report (AFR) and Grants Management System (GMS)
  • Transportation
  • Appropriate Special Education SPI Code and Staff Assignment eligible for reimbursement from Staff Reporting (NSSRS) : “I” –IDEA funding for School Age; “S” –State/Local Funding and “7” – IDEA funding for Early Childhood)
  • Contracted Services – eligible for reimbursement using Approved Service Providers approved by NDE
  • Tuition Received
  • Support Services

Other Links

• Special Populations Home page