June 27, 2019


Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date.  It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.  Thank you!!


Error 455 Updated

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only


Error 455 “PK Grade Students Are Not Reported In Early Childhood or Special Education Program” has been updated to correct an issue with some exited students.  Please review ADVISER Validation to see if this error now applies to your district.  Due to the timing of this change, NDE will consider this a valid reason to approve a “Request to Submit Data Late or Make Data Changes” for correcting the students listed in this error, if you are not able to fix them during the audit window.


Year End Audit Window Close Date

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only


Due to the year end collection audit window closing during a weekend, the audit window will be extended to Monday afternoon to handle any tickets that the NDE Help Desk receives during the weekend.  If your year end data is already finalized, please do not make any additional changes to your 2018-2019 ADVISER data until the audit snapshot is taken on Monday afternoon.


Post Graduate Activity Confusion

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only


Under Adviser Validation Home there is a Data Group called Post-Graduate Activities, this will not be populated until next year about this time for the 2018-2019 Career Education Concentrators that graduated with a diploma.  The Post School Survey NDE is asking for now is for 2017-2018.  Once your data is uploaded by NDE, which may be a day or two after you upload, you can see the reports are populated in NSSRS Validation.  Change the year to 2018-06-30, Verification Reports>Student>Career Education>Post Graduate Activity or a report called Students Missing Post Graduate Activity.


Resilience Training for Educators – July

Contact:  Jolene Palmer (jolene.palmer@nebraska.gov)


In response to recent flooding, efforts are being made to support the school safety recovery phase.  Research shows that mental health effects of the flooding or natural disasters present themselves 6-8 months after the event.

We are trying to get a framework created to help schools and communities deal with the aftermath and long-term effects.  This training will help participants identify those symptoms and guide the process of getting support.

We will hold training in Nebraska City and Grand Island in July.  The training will offer “Resilience Strategies for Educators:  Techniques for Self-Care and Peer Support.”  The training is designed to assist caregivers in schools and school districts to better understand resilience strategies following natural disasters and other emergency events.

Here are the dates/locations:

July 23 – Train the Educators, Nebraska City Arbor Day Lodge, Steinhart Room

July 25 – Train the Educators, Bosselman Conference Center in the Heartland Events Center, Grand Island

Please contact Jolene Palmer if you would like to register at jolene.palmer@nebraska.gov

There is no fee for the training.  Lunch will be on your own.  More details will follow as we near the event.


2019-2020 Early Childhood State Continuation GrantsDUE DATE:  July 26

Contact: Kristine Luebbe 402-471-1860 or kristine.luebbe@nebraska.gov

The 2019-20 Early Childhood State Continuation Grant application is open for specified districts for continuation of early childhood grant funds in GMS and is due to NDE by July 26.


Prekindergarten Intent to Operate Statement

Contact: Kristine Luebbe 402-471-1860 or kristine.luebbe@nebraska.gov

Districts or Educational Service Units intending to start a prekindergarten program shall provide the Nebraska Department of Education, Office of Early Childhood written verification as described in Rule 11, 003.01 at least 60 days prior to beginning such program.  Please submit the required verification to Kristine Luebbe: kristine.luebbe@nebraska.gov.

2018-2019 AQuESTT Evidence-Based Analysis (EBA)DUE DATE:  June 30

Contact:  nde.aquestt@nebraska.gov


All public school systems are required to complete the 2018-2019 AQuESTT Evidence-Based Analysis (EBA) as part of the Annual Statistical Summary as directed by the Commissioner pursuant to Section 79-528(2). The EBA for both public districts and schools will be web-based, as it was in the 2017-2018 school year, and is currently available on the NDE Portal. The EBA is designed to provide information in support of AQuESTT classification processes, which will inform continuous improvement efforts. School administrators should work with school staff to complete and submit the EBA by June 30, 2019. Please review these instructions and FAQs regarding completion of the EBA through the Portal collection. Additionally, these short videos walk you through retrieving the AQuESTT EBA district activation code(s), or school activation code(s).


2018-2019 ADVISER Year-end reportingAUDIT WINDOW CLOSES-June 30

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only

The 2018-2019 Year End Audit window is now open.  This is the time for districts to conduct a final review of data submitted on June 15 for 2018-2019 data reporting.  The Audit Window will close at midnight on June 30.

Review Errors/Warnings  All errors should be resolved and down to 0 (or have a note as to why the error cannot be resolved).  Warnings should be reviewed and resolved, if appropriate.

Review Verification Reports  Review Student Verification Reports listed as YEAR END.  If a report offers a Reporting Window option, the “End of Year” window should be the data that is reviewed.

District Admin Sign Off  Should only be done after all of the verification reports for Year End have been reviewed and are accurate.  To ensure accuracy in your data, the list of reports displayed under the District Admin Sign Off link should be reviewed for accuracy by you and your staff within the Verification Reports.  DO NOT APPROVE until these reports have been reviewed and are considered final.


2018-2019 Staff Verification Reports and Staff Errors  Available in NSSRS Validation for 2018-2019 Staff Reporting.  To view errors go to NSSRS Validation>Review Errors>Staff.  To review Reports, NSSRS Validation>Verification Reports>Staff.  No approval is needed, but accurate reporting is important for GMS reimbursements.

Consolidated Data Collection (CDC)  Reports also have the Audit Window of June 16-June 30.  These reports need to be Submitted and Approved.

Requests to Submit Data Late or Make Data Changes

In order to make data changes to an NDE data collection after the data audit window close date, a Request to Submit Data Late or Make Data Changes must be submitted through the Consolidated Data Collection in the NDE Portal under the Data Collections tab.

A Request to Submit Data Late or Make Data Changes may be completed by Public, Nonpublic, ESU’s, Special Purpose, Interim and Postsecondary districts/systems that need to submit data or make changes to data after a data audit window has been closed due to “extenuating circumstances”.  Examples of “extenuating circumstances” include:  natural disasters, medical emergencies, etc.  District or NDE program staff failing to scrupulously review data during the audit window is not an extenuating circumstance.  Only requests with legitimate extenuating circumstances will be reviewed.

For clarity, data should be submitted to NDE by the “Due Date”, but changes can be made to data any time before the “Audit Window Close Date” without submitting a request through this system. Request to Submit Data Late or Make Data Changes apply to all NDE data collections.

Consolidated Data Collection (CDC) CollectionsAUDIT WINDOW CLOSES:  June 30

Annual Participation Report

Title I Part A School-wide Projects and/or Targeted Assistance Schools; Title I Part A Funded Staff; Neglected/Delinquent; Homeless – Unaccompanied.

Collection completed by Public – AUDIT WINDOW CLOSES:  June 30

For more information, contact Beth Wooster – beth.wooster@nebraska.gov (402) 471-2452 or

Diane Stuehmer – diane.stuehmer@nebraska.gov (402) 471-1740


Days In Session/Instructional Program Hours

Days in session by grade.

Instructional program Hours –KG, Elem & Sec. Also included in this collection are Pre-K instructional hours for public district/system operated early childhood education programs by attendance site.

Days In Session and Instructional Program Hours Collection completed by Nonpublic – AUDIT WINDOW CLOSES:  June 30

Only Instructional Program Hours section of Collection completed by Public, Special Purpose

For more information on Days In Session, contact Bryce Wilson – bryce.wilson@nebraska.gov (402) 471-4320

For information on Pre-Kindergarten, Tammi Hicken – tammi.hicken@nebraska.gov (402) 471-3184

For information on Instructional Program Hours, Brad Conner – brad.conner@nebraska.gov (402) 471-4355


ESU/District/System/School Information Report

Collects demographic data for ESUs, Districts, Systems and Schools for the next school year.

Collection completed by Public, Nonpublic, Special Purpose, ESU and Interim – AUDIT WINDOW CLOSES:  June 30

NEW ITEM FOR PUBLIC SCHOOLS ONLY:  Grade levels are identified for Elementary/Middle School for AQuESTT if applicable.

For more information, contact Ginny Carter – ginny.carter@nebraska.gov (402) 471-2369


Nebraska Education Profile (NEP) Information

Collects district and school information and Improvement Goals and Graduation Requirements.

Collection completed by Public – AUDIT WINDOW CLOSES:  June 30

NEW ITEM:  Now collects grade level used for NAI reporting.

Please review carefully has this collections has had some changes this year.

For more information, NDE Helpdesk – ADVISERHelp@nebraskacloud.org  (888) 285-0556


Nonpublic High School Completer Report

The Nonpublic Completer Report is for each nonpublic system that has the potential of serving students in grade 12.

Collection completed by Nonpublic – AUDIT WINDOW CLOSES:  June 30

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556


Pupil Transportation Report

Transportation/Bus Information.

Collection completed by Public, Nonpublic, Special Purpose, ESU – AUDIT WINDOW CLOSES:  June 30

For more information, contact Janice Eret – Janice.eret@nebraska.gov (402) 471-2248


Report of Suspensions/Expulsions

Suspension/Expulsions (Including Firearm Expulsions)

Collection completed by Public, Nonpublic, Special Purpose – AUDIT WINDOW CLOSES:  June 30

NEW THIS YEAR FOR PUBLIC AND SPECIAL PURPOSE SCHOOLS ONLY:  Suspension/Expulsion data comes directly from the SIS.  Only the Assurances need to be checked.

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556


Substitute Teachers

Collects all substitute teachers by name, their NDE Staff ID, and the number of days taught.

Collection completed by Public, Nonpublic, Special Purpose, ESU and Interim – AUDIT WINDOW CLOSES:  June 30

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556


Flooding and Student Meal Eligibility Status

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public, Special Purpose Schools and Nonpublics

Nebraska experienced record flooding this Spring that impacted many families across the state.  The Nebraska Department of Education provided disaster guidance regarding school lunch eligibility for families displaced by flooding.  Children and youth living in or evacuated from disaster areas that were not able to return to their homes may be determined by the District to be homeless under the McKinney-Vento Homeless Assistance Act.  A student displaced by a natural disaster can be immediately classified as homeless and eligible for free meals due to their homeless status.  This includes students who are “doubled-up” with friends or family because of the flood.  Students designated as homeless can carry the eligibility over to the new school year for up to 30 days.

Many Nebraska families were impacted by flooding and their students’ meal eligibility changed as a result.  If your district was impacted by flooding, it is important to verify that your students’ meal eligibility determinations match the State’s student information system.

Please review the ADVISER Validation/Verification Reports>Student>General and Miscellaneous, be sure the Food Program Eligibility and Homeless reports are accurate for 2018-2019.  You can use the Lookups>Student Lookup by ID as another way to be sure all students are reported accurately.  You may still make changes in ADVISER thru June 30, 2019 which is the audit window close date.

Unaccompanied Homeless Youth

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only


It has been brought to our attention that there is an issue with some districts ability to submit Unaccompanied Homeless Youth through their Student Information System, and that this issue cannot be corrected before the end of the 2018-2019 Year-End Audit Window. Due to this issue, Unaccompanied Homeless Youth data will be available for updates in the 2018-2019 Follow-Up window.

A new verification report is now available to review this data within ADVISER Validation, under General and Miscellaneous > Homeless Unaccompanied Youth.

PowerSchool Districts EOY and Turn off Publishing

Contact:  Aimee Muehling (alempkemuehling@esu5.org)

You are strongly recommended to wait until July 1, 2019 or later before running the End of Year process.  Additionally, before running your EOY you need to turn off the Ed-Fi publishing.  Steps to turn it off can be found here:  https://docs.google.com/document/d/1QlFyT2gaOwkRlyARFmbqaJEqMQpoqHWxL_QniDboA2A/edit?usp=sharing


Updated Due Date for ADVISER Discipline Reporting for 2018-2019 School Year

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

Public and Special Purpose Schools Only

The 2018-2019 Year-end reporting for ADVISER Discipline reporting is due June 15 with the Audit Window Close Date of June 30.

UPDATE:  As stated previously, Discipline data in ADVISER has will be available for additional data clean-up through the 2018-2019 ADVISER Follow-up window (due October 15, 2019, Audit Window Close Date of October 31, 2019).  Because of this, Discipline data will not be displayed on the ADVISER Validation website until after the close of the 2018-2019 Year-End window.

Reminder:  The discipline reporting for 2018-2019 school year will come from your Student Information System (SIS) to ADVISER.

Special Education Discipline (Portal/Data Collections tab) and the Report of Suspensions/Expulsions (CDC) are no longer used to reported discipline data.  All reporting comes from your SIS.  The “Assurances for 79-263(1)” still needs to be completed in the Report of Suspensions/Expulsions in the CDC.


New ADVISER Validation Portal Access Codes Available

Contact:  NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)


After further review, the ADVISER Validation site will not be updated until After the Audit Window Close Date of June 30.  The update to the ADVISER Validation website will remove your access to reports and errors that contain Special Education and FRL.  Since we will be updating the ADVISER Validation site after the June 30 date, access to data will remain the same as it has been until after that date.  Discipline data is the only access that is currently unavailable until after June 30.  Reminder that the Discipline data can be reported in the Follow Up Window.

The three new ADVISER Validation activation codes for SPED, FRL, and Discipline access are available to administrators in the District Admin tab within the NDE portal now.  If you need access to review this data, please talk to your district administrator to get these additional activation codes if you don’t want to lose access.  Users must add these codes in addition to the existing “District User” code that is already assigned.


SPED IDEA Consolidated Application (GMS)OPENED: May 29 – CLOSE: July 19

Contact:  Susie Pierce (402-471-4333 or suzie.pierce@nebraska.gov)


The 2019-2020 SPED IDEA Consolidated application is scheduled to open in the GMS Wednesday, May 29 with a due date of July 19 (11:59 p.m. CDT). Check the GMS logon page for any updates https://nde.mtwgms.org/NDEGMSWebv02/logon.aspx.


IDEA Maintenance of Fiscal Effort (MOE) Eligibility Standard for Special Education

OPEN NOW – CLOSE:  July 19

Contact: Pete Biaggio (402-471-4308 or pete.biaggio@nebraska.gov)


School district eligibility for receipt of Individuals with Disabilities Education Act (IDEA Part B) funds are contingent upon maintaining fiscal effort from year to year.  Districts are to report within this application estimated special education expenditures, receipts, and resident child counts to establish eligibility for the receipt IDEA Part B funds through the Grant Management system (GMS) during the 2019-2020 school year.



2019-2020 SPED Planning Region Team (PRT) GrantDUE:  August 1

Contact: Cole Johnson (402-471-4318 or cole.johnson@nebraska.gov)

The 2019-2020 SPED Planning Region Team (PRT) Grant application is open in the GMS.  Due to NDE August 1.