September 6, 2018

ATTENTION ALL NDE PORTAL USERS:

Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date.  It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.  Thank you!!

 

  Special Education Indicator 11 DataDUE DATE:  September 30

Contact: Robyn Gonzales (402 471-4341 or robyn.gonzales@nebraska.gov)

 

The number of children ages 3-21 who were evaluated within 45 school days from receiving parental consent for initial evaluation.  Time period is July 1, 2017-June 30, 2018.

 

Data Submission:

  • Data requested must be submitted through the NDE Portal, on the ILCD 3.0 website.
  • Select the “Accountability” tab from the top of the page.
  • Select “Indicator 11” from the sub menu
  • Complete the requested information (A-E except letter D)
  • Click “Save” and “Submit”

 

 

Special Education Indicator 11 DataDUE DATE: September 30

Contact: Robyn Gonzales (402 471-4341 or robyn.gonzales@nebraska.gov)

 

The number of children transitioning from Part C Early Intervention, for whom parent refusal to provide consent caused delays in evaluation or initial services for Part B Early Childhood Special Education. Time period is July 1, 2017-June 30, 2018.

 

Data Submission:

  • Data requested must be submitted through the NDE Portal, on the ILCD 3.0 website.
  • Select the “Accountability” tab from the top of the page.
  • Select “Indicator 12” from the sub menu
  • Complete line D.  Data for lines A-C are imported from NSSRS.
  • Click “Save” and “Submit”

 

 

2018-2019 High Ability Learners Collection Open

AUDIT WINDOW CLOSES:   SEPTEMBER 14

Contact:  Becky Keilig (402-471-0737 or becky.keilig@nebraska.gov)

 

The 2018-2019 High Ability Learners Collection is now open via the Data Collections tab in the NDE Portal website. The High Ability Learners reports are due on or before August 31. The collection audit window closes on September 14.

 

 

    2018-2019 Staff ReportingDUE DATE:  September 15

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

The 2018-2019 Staff Reporting collection opened Wednesday, August 1.  State statute requires Public Districts and Nonpublic Systems to submit a Fall Personnel Report by September 15.  The Staff Reporting data collection is located under the “Student & Staff ” tab in the NDE Portal.  Special Purpose Schools (State Operated), Education Service Units and Interim Programs (Rule 18) should report during this timeframe as well.  Options for submission are online entry and upload.  Staff Reporting Instructions are available here:  Staff Instruction Manual 2018-2019.  Appendix A in the Staff Reporting Instructions details the changes that were made since 2017-2018.

 

When completing the Staff Reporting 2018-2019, double check to make sure the email addresses are correct for each staff member that is required to have one.  If a correction is made to the email address that NDE had in Staff Reporting, have the staff member log into their NDE Portal account under the “My Profile” tab and verify if their email address is correct, or have them update it.  NDE uses the email addresses from Staff Reporting and the NDE Portal for communications so keeping them current is very important.

 

 

District Curriculum ContactsDUE DATE:  September 15

Contact: Cory Epler (402-471-3240 or cory.epler@nebraska.gov)

 

Using the District Contact Information form, located under the “Data Collections” tab in the NDE Portal, select Curriculum Contact to provide contact information for the elementary, middle, and high school curriculum contact.  These individuals will become the primary contact for information related to standards, instruction, and instructional materials (curriculum, interventions, etc.).

 

Curriculum Contacts are those individuals that have an understanding of curricula/instructional materials being used by the school district, coordinate curricula/instructional materials selection processes for the school district, and ultimately have responsibility for the implementation of curricula/instructional materials being used.

 

 

The following collections are currently open in the Consolidated Data Collection (CDC)

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Please refer to the CDC Calendar which is located on the NSSRS Resources page at https://www.education.ne.gov/nssrs/Resources.html#Calendar and also review the instructions available in each of the CDC collections for further details about each collection.

 

Assessed Valuation and Levies OPEN September 1

Assessed Valuation and levies.  Distance between high school attendance centers.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Elementary Site AllowanceOPEN September 1

Districts that are applying for the Elementary Site Allowance.  This form to be completed by a school district with multiple elementary attendance sites.  A qualifying elementary site shall be an elementary attendance site, in a district with multiple elementary attendance sites, which (a) does not have another elementary attendance site within 7 miles in the same school district, or (b) is the only public elementary attendance site located in an incorporated city or village.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Estimated Expenditure for LEP/PovertyOPEN September 1

Each school district shall designate a maximum Poverty and Limited English Proficiency Allowance.  The collection was previously completed in GMS and was named “LEP and Poverty Plan.”

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Human Resources Director ContactsOPENED August 1
The Department of Education developed the HR Director Contact(s) to collect name and email address for coorespondence.  The data is gathered with the purpose of using the email address for notices regarding teacher and administrative certificates, evaluation systems, surveys, and data.  The contact listed may have a similar role to an HR Director.

Open All Year – (Audit Window Close Date:  June 30, 2018)

Collection completed by Public

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Non-Certificated StaffOPEN September 1

Report of Non-Certificated Staff.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public, State Operated and ESU’s

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Nonpublic DropoutsOPEN September 1

Collects Nonpublic dropout data.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Nonpublic

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Nonpublic Membership ReportOPEN September 1

Collects membership data from Nonpublic Systems.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Nonpublic

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

PK Instructional Program Hours/K ProgramOPEN September 1

Instructional program hours including kindergarten program type.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Tammi Hicken – tammi.hicken@nebraska.gov (402) 471-3184

 

School Age Final Financial Report (FFR)OPEN September 1

School District’s/ESU’s claim reimbursement for SPED School age expenditures.

Due Date:  October 31

Collection completed by Public and ESU’s

For more information, contact Lori Adams – lori.adams@nebraska.gov (402) 471-2637

 

Student Growth Adjustment OPEN September 1

Districts applying for the student growth adjustment.  Districts must estimate their 2018/19 average daily membership and provide evidence supporting the estimate.  Estimated student growth is the difference between the 2017/18 fall membership and 2018/19 estimated average daily membership.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Substitute TeachersOPEN September 1

Report all substitute teachers.  Open all year

Due Date:  June 15 (Audit Window Close Date:  June 30, 2019)

Collection completed by Public, Nonpublic, State Operated, ESU’s and Interim

For more information, contact Kevin Peters – kevin.peters@nebraska.gov (402) 471-0738

 

Summer School Student UnitOPEN September 1

Number of students by grade who attend summer school: 1) attending remedial Math or Reading, 2) students eligible for free lunch or free milk qualified for free lunches or free milk and attended a school that uses information collected from parents and guardians to determine such qualifications or attended (or is registered to attend for early childhood) at a school that provides free meals to all students pursuant to the community eligibility provision.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Title I Annual Caseload Count of Children In Local Institutions For Neglected or Delinquent

OPEN September 1

The purpose of this annual caseload count is to provide the State Educational Agency with current information on the location and number of children living in institutions for neglected or delinquent children, or in local correctional institutions.  The information collected will be used in the Title I formula for computing allocations for local educational agencies.

Due Date:  December 5 (Audit Window Close Date:  January 5, 2019)

Collection completed by Public

For more information, contact Pat Frost – pat.frost@nebraska.gov (402) 471-2478

 

Title III Professional Development OPEN September 1

Title III subgrantees only

Due Date:  October 1 (Audit Window Close Date:  October 15)

 

Districts or Educational Service Unit consortia that receive funds under Title III Limited English Proficient grants should complete this information.  It is designed to collect information on the types of professional development provided under Title III for the previous school year. Audit window closes on October 15

Collection completed by Public and ESU’s

For more information, contact Terri Schuster terri.schuster@nebraska.gov (402) 471-4694

 

Two-Year New School Adjustment ApplicationOPEN September 1

Districts applying for a Two-Year New School Adjustment.  School districts applying for the two-year new school adjustment will need to provide estimated additional student capacity and provide supporting evidence.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

 

    Rule 10 and Rule 14 – Assurance StatementDue Date:  Nov. 1

Contact:  nde.accreditation@nebraska.gov or 402-471-2444

 

All accredited (Rule 10) and approved (Rule 14) school systems are required to complete an Assurance Statement annually.  The Assurance Statement must be completed to reflect compliance or indicate areas of noncompliance as your school system starts the 2018-2019 school year.

 

The Assurance Statement for public school districts is web-based and has been made available on the NDE Portal under the “Data Collections” tab.  An activation code is required to add the collection to the NDE Portal account.  Please review the FAQ and instruction documents regarding completion of the web-based Assurance Statement through the Portal for public school districts.

 

Please note the following two public school changes to protocols in the Accountability, Accreditation, and Program Approval Office:

 

  1. In the online Assurance Statement, public school district administrators will be asked to check “Yes” or “No” for each Rule 10 item in the statement, indicating compliance or non-compliance. This is different from years past when a single checkmark indicated compliance with all items in the statement.
  2. In the past, public school district superintendents have received a Fall Mailing packet from the NDE Accreditation Office which has included a copy of Rule 10 and supporting documents. This year, superintendents were sent a letter and an email, both of which included links to the NDE website, where Rule 10 and supporting documents can be found.  If you have difficulties accessing the documents on the NDE website, please contact the Accreditation Office at nde.accreditation@nebraska.gov to request that printed documents be mailed to you.

 

All nonpublic (Rule 10 and Rule 14) school systems have received a Fall Mailing packet from the NDE Accreditation Office which includes the paper copy of the Assurance Statement to be completed and submitted to the Accreditation Office.

 

 

NDE Student Unique IdentifierIt’s That Time Again to Update

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

All students in Pre-Kindergarten – Grade 12 (Public, Nonpublic and Special Purpose Schools) and Postsecondary students (Nebraska Community Colleges, State Colleges and University of Nebraska students) need to be updated each year with current school information.  Step-by-Step instructions can be found on our website at the following web address:  https://www.education.ne.gov/nssrs/docs/NSSRS_Steps_Uniqid_2016-03-02.pdf.

Prior to turning on your Ed-Fi submission in your Student Information System for 2018-2019 school year, ALL new and returning students should have their Unique Identifier (State ID’s) assigned/updated.  On all returning students, any information that has changed (grade level, school building and school year) needs to be updated in the Student Unique Identifier Collection.

 

 

Time & Effort Logs for Federal Grants (ESSA, IDEA, & CTE)

Contact:  Shane Rhian (402-471-4313 or shane.rhian@nebraska.gov)

 

All staff paid with Federal grants through NDE must complete an acceptable time and effort log to adequately document the allocation of their salaries and benefits to that grant.  NDE Grants Management Staff will be requesting copies of time and effort logs when reviewing final reimbursement request for 2017-18 grants in the Grants Management System.  Please refer to the NDE State and Federal Grants Management Guidance (beginning on page 41) and sample logs at the following link:  https://www.education.ne.gov/federalprograms/time-and-effort-reporting/.

 

 

Requests to Submit Data Late or Make Data Changes

Contact:  Matt Hastings (402-471-4483 or matt.hastings@nebraska.gov)

 

In order to make data changes to an NDE data collection after the data audit window close date, a Request to Submit Data Late or Make Data Changes must be submitted through the Consolidated Data Collection in the NDE Portal under the Data Collections tab.

 

A Request to Submit Data Late or Make Data Changes may be completed by Public, Nonpublic, ESU’s, State Operated, Interim and Postsecondary districts/systems that need to submit data or make changes to data after a data audit window has been closed due to “extenuating circumstances”.  Examples of “extenuating circumstances” include:  natural disasters, medical emergencies, etc.  District or NDE program staff failing to scrupulously review data during the audit window is not an extenuating circumstance.  Only requests with legitimate extenuating circumstances will be reviewed.

 

For clarity, data should be submitted to NDE by the “Due Date”, but changes can be made to data any time before the “Audit Window Close Date” without submitting a request through this system. Request to Submit Data Late or Make Data Changes apply to all NDE data collections.

 

 

Resources available for 2018-2019 School Year

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Resources are available for the 2018-2019 school year (which includes the 2017-2018 Follow-up Collection):

 

  • ADVISER Calendar
  • CDC Calendar
  • Instruction Documents
  • Program Specific Information
  • Quick Reference Guides
  • User Guides
  • District/School Codes

 

ADVISER Resource page:  https://www.education.ne.gov/dataservices/adviser-resources/

NSSRS Resource page:  https://www.education.ne.gov/dataservices/nssrs-resources/

 

 

New Membership Counting Day

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

LB 1081 was approved by the Legislature 4/11.  Sec. 6 (4)(a) changes the state counting day to October 1 from the last Friday in September.  We are hopeful that having one counting day for students will simplify reporting and validating data.  It will take our ADVISER team a while to update the Adviser Validation and Verification Reports to reflect this change.

 

 

ADVISER 2018-2019 Fall Work Days

Contact: NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

 

ADVISER workdays have been scheduled for the 2018-2019 Fall collection.  Please contact the ESU to register for these workdays.  They are from 9 am – 3 pm and most ESU’s provide lunch.  There will be no formal presentations at these workdays, they are scheduled to give you time to work on your data reporting with ESU and NDE staff onsite to assist.  We strongly suggest that you attend a workday.  You may go to any ESU that works best for your schedule.

 

18-19 FALL ADVISER WORKDAYS  NDE
ESU Date Day Registration Link
ESU 4 – Auburn September 11 Tuesday www.esu4.org
ESU 6 – Milford@SCC Dunlap Center September 17 Monday www.esu6.org
ESU 5 – Beatrice September 20 Thursday https://www.esu5.org/
ESU 9 – Hastings September 24 Monday https://esu9.org/
ESU 10 – Kearney September 27 Thursday https://esu10.org/
ESU 11 – Holdrege September 28 Friday http://esu11.org/
ESU 2 – Fremont September 28 Friday https://www.esu2.org/
ESU 15 – Trenton October 1 Monday register@esu15.org
ESU 16 – North Platte October 2 Tuesday https://www.blogesu16.org/
ESU7 – Columbus October 2 Tuesday https://www.esu7.org/
ESU 16 – Ogallala October 3 Wednesday https://www.blogesu16.org/
ESU 13 – Scottsbluff October 4 Thursday https://www.esu13.org/
ESU 1 – Wakefield October 8 Monday www.esu1.org/
ESU 8 – Neligh October 9 Tuesday www.esu8.org/
ESU 4 – Auburn October 11 Thursday www.esu4.org
ESU 17 – Ainsworth October 11 Thursday www.esu17.org/
ESU3 –  Papillion October 16 Tuesday https://goo.gl/forms/zbrvLpY4JFfuGlH02
ESU 5 – Beatrice October 18 Thursday https://www.esu5.org/
ESU 2 – Fremont October 19 Friday https://www.esu2.org/
ESU 6 – Milford@SCC Dunlap Center October 22 Monday www.esu6.org