September 27, 2018

ATTENTION ALL NDE PORTAL USERS:

Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date.  It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.  Thank you!!

 

 

October 1 Counting Day

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Reminder, October 1 is the counting day for Membership in 2018-2019.  Special Education has always had an October 1 counting day.  The due date for the Fall data is October 15 with the audit window being October 16-31.  The data for state aid and special education will be locked down at midnight October 31.

 

We strongly encourage you to start looking at the Fall reports in ADVISER VALIDATION through the NDE Portal after October 1, so you will have time to make corrections before October 15. NDE will be auditing data October 16 through 31, so it is important that your data be as accurate as possible by October 15.  As you know, some data such as Net Option may be dependent on other districts so you may need time to work with them to get your students reported correctly.

 

Look for Verification Reports with Fall listed as the Review time period, especially those listed under the categories of: State Aid, General and Miscellaneous, Membership and Attendance, and Special Education.  Reports may be duplicated under multiple categories to ensure they are reviewed.  You will want to review the “As of October 1st” Reporting Window option in these reports if a Reporting Window option is available.

 

We know there is a lot to do, so pull together a team to help you with this review.  If you have any questions or concerns, please contact us.

 

 

Notice about the Hispanic/Latino Summit

Contact:  Bety Wooster (402-471-2452 or beth.wooster@nebraska.gov)

 

The 2018 Hispanic/Latino Summit will be in Columbus on Tuesday, October 30!!  For more information go to:  https://latinosummitnebraska.org  Because space is limited registration for the Summit is being offered to High School Students only (9th-12th grade) until October 15.  After the October 15 it will be opened up to 8th graders until capacity is reached or registration closes, October 22.  Gallery of Stars nominations are due by October 2.  This is limited to 5 junior or senior nominations per building.  Leadership Scholarships applications are due October 2.  High school seniors or juniors who will graduate in May 2019, are representatives of the school’s “Gallery of Stars” (limit of five students per school) and meet the eligibility criteria may apply for one of the ten $1000 Leadership Scholarships being awarded at this year’s Summit.

 

 

Reviewing Cohort Graduation Rates and Data

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Currently the Graduation Cohort Analysis Tool is only in the NSSRS Validation.  To review your final cohort numbers from the 2017-2018 school year, go to NSSRS Validation.  Even though the school year says 2019-06-30, there is no new student data, other than the 2017-2018 follow-up data in NSSRS so the dashboard you see for cohort will still be for the results of the 2017-2018 school year.

 

Review the following cohorts, look for unresolved issues.  Also check to see if you have students that are enrolled in another district, that will be noted in the Enroll Info column when you review the cohort roster from the dashboard.

2018, 4 year

2017, 5 year

2016, 6 year

2015, 7 year

 

 

ADVISER – Early Childhood Program – Due Date October 15

Contact: Tammi Hicken (402-471-3184 or tammi.hicken@nebraska.gov)

 

All public school districts that complete the Early Childhood Program for their prekindergarten students need to make sure they identify their Head Start Students using the Programs Name field.

    • Public Preschool – NDE Approved Early Childhood Education Program, not Head Start.
    • Early Head Start – This code should only be used in districts that are a Head Start grantee, a Head Start delegate or have a partnership with a Head Start agency and serve Head Start children in a collaborative classroom.

 

 

Rule 11:  Prekindergarten Program Report – Due Date October 15

Contact: Tammi Hicken (402-471-3184 or tammi.hicken@nebraska.gov)

 

All public school district and educational service units are required to complete a Rule 11 Prekindergarten Report.  Districts or ESUs operating prekindergarten programs are required to indicate on the Prekindergarten Report if they are in compliance or indicate areas of noncompliance for the 2017-2018 school year.

 

The Prekindergarten report was mailed out September 10. It is also available on the early childhood website under reports at the following web address https://www.education.ne.gov/oec/forms.html.

 

 

Support Services (Flexible Funding Option) —APPLICATION DUE DATE: October 31

Contact:  Pete Biaggio (402 471-4308 or pete.biaggio@nebraska.gov)

 

Support Services (Flexible Funding Option) projects provide the use of special education funding for the “preventative” support services targeting “students not identified or verified as having a disability… but who demonstrate a need for specially designed assistance in order to benefit from the school’s general education curriculum.”

Support Services -Flex Funding information and applications are now available in the Grants Management System (GMS).  NDE GMS Login

 

 

2018-2019 Indirect Cost Rates

Contact:  Cathy Von Kaenel (402-471-2482 or cathy.vonkaenal@nebraska.gov), Shawn Flege (402-471-2393 or shawn.flege@nebraska.gov)

 

Indirect Cost Rates have been loaded and are now available in GMS for all 2018-2019 grants.  These are available for all programs in the Grant Management System.

 

 

    Check the CDC Substitute Teacher Collection to Ensure Certificated Substitutes

Contact:  Brad Conner (402 471-4355 or brad.conner@nebraska.gov)

 

The Substitute Teacher collection is located in the Consolidated Data Collection in the NDE Portal under Data Collections tab.  The data from 2017-2018 is preloaded for 2018-2019.  Review the substitutes for 2018-2019 and if any are listed with NOT FOUND, this means there is a certificate issue (i.e. certificate expired, or wrong staff ID reported, etc.).  If you intend to employ substitutes with NOT FOUND listed by their names, work with them to get their certificates updated BEFORE you use them for 2018-2019.  As you utilize new substitutes, NDE encourages you to add them to the CDC collection right away, if possible BEFORE you use them, to ensure they have an appropriate certificate and do not show up with the NOT FOUND Cert Status.

 

 

2018-19 ESSA Consolidated Application Info

Contact:  Diane Stuehmer (402-471-1740 or diane.stuehmer@nebraska.gov) or Beth Wooster (402-471-2452 or beth.wooster@nebraska.gov)

 

NDE anticipates the 2018-19 ESSA Consolidated Application will open by the end of September.  Watch this bulletin for further updates.  Superintendents will also receive an email when the application becomes available.  The application includes the following grant programs:

-Title I-A:  Educationally Disadvantaged

-Title I-D:  Neglect4ed and Delinquent

-Title II-A:  Supporting Effective Instruction

-Title III: (English Learners & Immigrant Education):  English Language Acquisition

-Title IV-A:  Student Support and Academic Enrichment

 

2018-19 allocation amounts for the above programs are available on the NDE Federal Programs website (https://www.education.ne.gov/federalprograms/) beneath the header “Allocations 2018-19.”

 

As soon as we know the opening date for the application, NDE staff will be contacting ESUs to set up work sessions for districts to gather together to work on their applications with NDE staff available to answer questions.  Work time will be preceded by a short presentation outlining changes to the application.

 

 

Special Education Indicator 11 Data—DUE DATE:  September 30

Contact: Robyn Gonzales (402 471-4341 or robyn.gonzales@nebraska.gov)

 

The number of children ages 3-21 who were evaluated within 45 school days from receiving parental consent for initial evaluation.  Time period is July 1, 2017-June 30, 2018.

 

Data Submission:

  • Data requested must be submitted through the NDE Portal, on the ILCD 3.0 website located under the Data Collections tab.
  • Select the “Accountability” tab from the top of the page.
  • Select “Indicator 11” from the sub menu
  • Complete the requested information (A-E except letter D)
  • Click “Save” and “Submit”

 

 

Special Education Indicator 11 Data—DUE DATE: September 30

Contact: Robyn Gonzales (402 471-4341 or robyn.gonzales@nebraska.gov)

 

The number of children transitioning from Part C Early Intervention, for whom parent refusal to provide consent caused delays in evaluation or initial services for Part B Early Childhood Special Education. Time period is July 1, 2017-June 30, 2018.

 

Data Submission:

  • Data requested must be submitted through the NDE Portal, on the ILCD 3.0 website, located under the Data Collections tab.
  • Select the “Accountability” tab from the top of the page.
  • Select “Indicator 12” from the sub menu
  • Complete line D.  Data for lines A-C are imported from NSSRS.
  • Click “Save” and “Submit”

 

 

The following collections are currently open in the Consolidated Data Collection (CDC)

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Please refer to the CDC Calendar which is located on the NSSRS Resources page at https://www.education.ne.gov/nssrs/Resources.html#Calendar and also review the instructions available in each of the CDC collections for further details about each collection.

 

Assessed Valuation and Levies – Due Date:  October 15 (Audit Window Close Date:  October 31)

Assessed Valuation and levies.  Distance between high school attendance centers.

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Elementary Site Allowance – Due Date:  October 15 (Audit Window Close Date:  October 31)

Districts that are applying for the Elementary Site Allowance.  This form to be completed by a school district with multiple elementary attendance sites.  A qualifying elementary site shall be an elementary attendance site, in a district with multiple elementary attendance sites, which (a) does not have another elementary attendance site within 7 miles in the same school district, or (b) is the only public elementary attendance site located in an incorporated city or village.

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Estimated Expenditure for LEP/Poverty – Due Date:  October 15 (Audit Window Close Date:  October 31)

 

Each school district shall designate a maximum Poverty and Limited English Proficiency Allowance.  The collection was previously completed in GMS and was named “LEP and Poverty Plan.”

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Human Resources Director Contacts – Open All Year – (Audit Window Close Date:  June 30, 2018)
The Department of Education developed the HR Director Contact(s) to collect name and email address for correspondence.  The data is gathered with the purpose of using the email address for notices regarding teacher and administrative certificates, evaluation systems, surveys, and data.  The contact listed may have a similar role to an HR Director.

Collection completed by Public

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Non-Certificated Staff – Due Date:  October 15 (Audit Window Close Date:  October 31)

Report of Non-Certificated Staff.

Collection completed by Public, State Operated and ESU’s

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Nonpublic Dropouts – Due Date:  October 15 (Audit Window Close Date:  October 31)

Collects Nonpublic dropout data.

Collection completed by Nonpublic

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Nonpublic Membership Report – Due Date:  October 15 (Audit Window Close Date:  October 31)

Collects membership data from Nonpublic Systems.

Due Date:  October 15 (Audit Window Close Date:  October 31)

Collection completed by Nonpublic

For more information, contact NDE Helpdesk – (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

PK Instructional Program Hours/K Program – Due Date:  October 15 (Audit Window Close Date:  October 31)

Instructional program hours including kindergarten program type.

Collection completed by Public

For more information, contact Tammi Hicken – tammi.hicken@nebraska.gov (402) 471-3184

 

School Age Final Financial Report (FFR) – Due Date:  October 31

School District’s/ESU’s claim reimbursement for SPED School age expenditures.

Collection completed by Public and ESU’s

For more information, contact Lori Adams – lori.adams@nebraska.gov (402) 471-2637

 

Student Growth Adjustment – Due Date:  October 15 (Audit Window Close Date:  October 31)

Districts applying for the student growth adjustment.  Districts must estimate their 2018/19 average daily membership and provide evidence supporting the estimate.  Estimated student growth is the difference between the 2017/18 fall membership and 2018/19 estimated average daily membership.

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Substitute Teachers – Due Date:  June 15 (Audit Window Close Date:  June 30, 2019)

Report all substitute teachers.  Open all year

Collection completed by Public, Nonpublic, State Operated, ESU’s and Interim

For more information, contact Kevin Peters – kevin.peters@nebraska.gov (402) 471-0738

 

Summer School Student Unit – Due Date:  October 15 (Audit Window Close Date:  October 31)

Number of students by grade who attend summer school: 1) attending remedial Math or Reading, 2) students eligible for free lunch or free milk qualified for free lunches or free milk and attended a school that uses information collected from parents and guardians to determine such qualifications or attended (or is registered to attend for early childhood) at a school that provides free meals to all students pursuant to the community eligibility provision.

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

Title I Annual Caseload Count of Children In Local Institutions For Neglected or Delinquent

Due Date:  December 5 (Audit Window Close Date:  January 5, 2019)

The purpose of this annual caseload count is to provide the State Educational Agency with current information on the location and number of children living in institutions for neglected or delinquent children, or in local correctional institutions.  The information collected will be used in the Title I formula for computing allocations for local educational agencies.

Collection completed by Public

For more information, contact Pat Frost – pat.frost@nebraska.gov (402) 471-2478

 

Title III Professional Development – Due Date:  October 1 (Audit Window Close Date:  October 15)

 

Title III subgrantees only

Districts or Educational Service Unit consortia that receive funds under Title III English Learner (EL) grant should complete this information.  It is designed to collect information on the types of professional development provided under Title III for the previous school year. Audit window closes on October 15

Collection completed by Public and ESU’s

For more information, contact Terri Schuster terri.schuster@nebraska.gov (402) 471-4694

 

Two-Year New School Adjustment Application – Due Date:  October 15 (Audit Window Close Date:  October 31)

Districts applying for a Two-Year New School Adjustment.  School districts applying for the two-year new school adjustment will need to provide estimated additional student capacity and provide supporting evidence.

Collection completed by Public

For more information, contact Jen Utemark – jen.utemark@nebraska.gov (402) 471-3323

 

 

    Rule 10 and Rule 14 – Assurance Statement – Due Date:  Nov. 1

Contact:  nde.accreditation@nebraska.gov or 402-471-2444

 

All accredited (Rule 10) and approved (Rule 14) school systems are required to complete an Assurance Statement annually.  The Assurance Statement must be completed to reflect compliance or indicate areas of noncompliance as your school system starts the 2018-2019 school year.

 

The Assurance Statement for public school districts is web-based and has been made available on the NDE Portal under the “Data Collections” tab.  An activation code is required to add the collection to the NDE Portal account.  Please review the FAQ and instruction documents regarding completion of the web-based Assurance Statement through the Portal for public school districts.

 

Please note the following two public school changes to protocols in the Accountability, Accreditation, and Program Approval Office:

 

  1. In the online Assurance Statement, public school district administrators will be asked to check “Yes” or “No” for each Rule 10 item in the statement, indicating compliance or non-compliance. This is different from years past when a single checkmark indicated compliance with all items in the statement.
  2. In the past, public school district superintendents have received a Fall Mailing packet from the NDE Accreditation Office which has included a copy of Rule 10 and supporting documents. This year, superintendents were sent a letter and an email, both of which included links to the NDE website, where Rule 10 and supporting documents can be found.  If you have difficulties accessing the documents on the NDE website, please contact the Accreditation Office at nde.accreditation@nebraska.gov to request that printed documents be mailed to you.

 

All nonpublic (Rule 10 and Rule 14) school systems have received a Fall Mailing packet from the NDE Accreditation Office which includes the paper copy of the Assurance Statement to be completed and submitted to the Accreditation Office.

 

 

NDE Student Unique Identifier – It’s That Time Again to Update

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

All students in Pre-Kindergarten – Grade 12 (Public, Nonpublic and Special Purpose Schools) and Postsecondary students (Nebraska Community Colleges, State Colleges and University of Nebraska students) need to be updated each year with current school information.  Step-by-Step instructions can be found on our website at the following web address:  https://www.education.ne.gov/nssrs/docs/NSSRS_Steps_Uniqid_2016-03-02.pdf.

Prior to turning on your Ed-Fi submission in your Student Information System for 2018-2019 school year, ALL new and returning students should have their Unique Identifier (State ID’s) assigned/updated.  On all returning students, any information that has changed (grade level, school building and school year) needs to be updated in the Student Unique Identifier Collection.

 

 

Time & Effort Logs for Federal Grants (ESSA, IDEA, & CTE)

Contact:  Shane Rhian (402-471-4313 or shane.rhian@nebraska.gov)

 

All staff paid with Federal grants through NDE must complete an acceptable time and effort log to adequately document the allocation of their salaries and benefits to that grant.  NDE Grants Management Staff will be requesting copies of time and effort logs when reviewing final reimbursement request for 2017-18 grants in the Grants Management System.  Please refer to the NDE State and Federal Grants Management Guidance (beginning on page 41) and sample logs at the following link:  https://www.education.ne.gov/federalprograms/time-and-effort-reporting/.

 

 

Requests to Submit Data Late or Make Data Changes

Contact:  Matt Hastings (402-471-4483 or matt.hastings@nebraska.gov)

 

In order to make data changes to an NDE data collection after the data audit window close date, a Request to Submit Data Late or Make Data Changes must be submitted through the Consolidated Data Collection in the NDE Portal under the Data Collections tab.

 

A Request to Submit Data Late or Make Data Changes may be completed by Public, Nonpublic, ESU’s, State Operated, Interim and Postsecondary districts/systems that need to submit data or make changes to data after a data audit window has been closed due to “extenuating circumstances”.  Examples of “extenuating circumstances” include:  natural disasters, medical emergencies, etc.  District or NDE program staff failing to scrupulously review data during the audit window is not an extenuating circumstance.  Only requests with legitimate extenuating circumstances will be reviewed.

 

For clarity, data should be submitted to NDE by the “Due Date”, but changes can be made to data any time before the “Audit Window Close Date” without submitting a request through this system. Request to Submit Data Late or Make Data Changes apply to all NDE data collections.

 

 

Resources available for 2018-2019 School Year

Contact:  NDE Helpdesk (Helpdesk Request from the NDE Portal or ADVISERHelp@nebraskacloud.org)

 

Resources are available for the 2018-2019 school year (which includes the 2017-2018 Follow-up Collection):

 

  • ADVISER Calendar
  • CDC Calendar
  • Instruction Documents
  • Program Specific Information
  • Quick Reference Guides
  • User Guides
  • District/School Codes

 

ADVISER Resource page:  https://www.education.ne.gov/dataservices/adviser-resources/

NSSRS Resource page:  https://www.education.ne.gov/dataservices/nssrs-resources/

 

 

ADVISER 2018-2019 Fall Work Days

Contact: NDE Helpdesk (888-285-0556 or ADVISERHelp@nebraskacloud.org)

 

ADVISER workdays have been scheduled for the 2018-2019 Fall collection.  Please contact the ESU to register for these workdays.  They are from 9 am – 3 pm and most ESU’s provide lunch.  There will be no formal presentations at these workdays, they are scheduled to give you time to work on your data reporting with ESU and NDE staff onsite to assist.  We strongly suggest that you attend a workday.  You may go to any ESU that works best for your schedule.

 

18-19 FALL ADVISER WORKDAYS  NDE
ESU Date Day Registration Link
ESU 11 – Holdrege September 28 Friday http://esu11.org/
ESU 2 – Fremont September 28 Friday https://www.esu2.org/
ESU 15 – Trenton October 1 Monday register@esu15.org
ESU 16 – North Platte October 2 Tuesday https://www.blogesu16.org/
ESU7 – Columbus October 2 Tuesday https://www.esu7.org/
ESU 16 – Ogallala October 3 Wednesday https://www.blogesu16.org/
ESU 13 – Scottsbluff October 4 Thursday https://www.esu13.org/
ESU 1 – Wakefield October 8 Monday www.esu1.org/
ESU 8 – Neligh October 9 Tuesday www.esu8.org/
ESU 4 – Auburn October 11 Thursday www.esu4.org
ESU 17 – Ainsworth October 11 Thursday www.esu17.org/
ESU3 –  Papillion October 16 Tuesday https://goo.gl/forms/zbrvLpY4JFfuGlH02
ESU 5 – Beatrice October 18 Thursday https://www.esu5.org/
ESU 2 – Fremont October 19 Friday https://www.esu2.org/
ESU 6 – Milford@SCC Dunlap Center October 22 Monday www.esu6.org