May 16, 2019

ATTENTION ALL NDE PORTAL USERS:

Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date. It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information. Thank you!!

2017-2018 Special Education Performance Report Review – OPEN: May 15

AUDIT WINDOW: May 16 – May 29

Contact: Robyn Gonzales (402-471-4341 or robyn.gonzales@nebraska.gov)

The 2017-2018 Special Education Performance Report is available now for School District review on the secure NDE Portal under the Data Collections tab on the ILCD 3.0 website. The audit window provides an opportunity for school districts to review their data and see how it compares with the state target. It also provides a window for correction if an NDE reporting error is discovered. The audit window closes on May 29.

Resilience Training for Educators – Beginning June 4

Contact: Carol Bom if you would like to register at carol.bom@nebraska.gov

NDE School Safety is partnering with Readiness and Emergency Management for Schools (REMS) from Washington, D.C., to provide some resilience training for our schools that were impacted this spring with natural disasters. We will hold training in Norfolk, Nebraska City, and Grand Island this summer. The training will offer “Resilience Strategies for Educators: Techniques for Self-Care and Peer Support.” The training is designed to assist caregivers in schools and school districts to better understand resilience strategies following natural disasters and other emergency events.

Here are the dates/locations:

June 4 – Train the Educators, Norfolk Public Schools Administration Building, Norfolk

July 23 – Train the Educators, Nebraska City Arbor Day Lodge, Steinhart Room

July 25 – Train the Educators, Bosselman Conference Center in the Heartland Events Center, Grand Island

There is no fee for the training. Lunch will be on your own. More details will follow as we near the event.

Staff Reporting and Reimbursement Connection Data Conference Presentation

Contact: Lori Adams (lori.adams@nebraska.gov) or Pam Tagart (pam.tagart@nebraska.gov)

So sorry we missed the data conference but we have recorded our presentation located at: https://youtu.be/tm4U7-D75mY . Please view this 15 minute video and if you have any additional questions, you may contact one of us. This is a change to the process for these grants. In the past changes to staff reporting were allowed for almost a year after the school year, that will not be allowed starting in 2018-2019.

The most important pieces to take away from this presentation are:

Ensure you have reported your reimbursable staff with positions in Staff Reporting correctly on or before 6/15 (Special Program Indicator and Position Assignment are important when NDE determines if staff are qualified and what program/report to include them in). No changes will be allowed after 6/30 unless there are extenuating circumstances. Time and Effort logs should also be completed by 6/30.
There is an updated report in NSSRS Validation/Verification reports for Staff called Staff Reporting for GMS Grant Applications. The reimbursable staff for each program must be Qualified = Y and listed on the appropriate report (you can use a drop down to see the additional reports by funding). If the staff are not listed on the report or under the Qualified = N, these are staff that will not be reimbursable.
DO NOT DELETE any assignments unless they were reported wrong from the beginning of the year. You can put a Completion Date to an assignment and if needed add a new assignment.

Documents Updated on the ADVISER Resources Website

Contact: NDE Helpdesk (ADVISERHelp@nebraskacloud.org or 888-285-0556)

The Who Reports What and the ADVISER Data Elements documents have been updated with the revised instruction for reporting attendance. The documents can be found on the ADVISER Resources page.

2019-2020 Perkins Consolidated Grant – OPEN in GMS – DUE: May 22

Contact Katie Graham (402-471-3104 or katie.graham@nebraska.gov)

The 2019-2020 Perkins Consolidated Grant application is open in the GMS. Due to NDE May 22.

2019-2020 McKinney-Vento Homeless Education Competitive Grant – DUE: June 10

Contact: Cathy Mohnike (402-471-1419 or cathy.mohnike@nebraska.gov)

The 2019-2020 McKinney-Vento Homeless Education Competitive grant application is now available in the NDE Grants Management System (GMS) and is due by midnight on Monday, June 10.

2017-2018 NSSRS Post School Survey Upload – OPEN: May 2 – DUE DATE: June 15

AUDIT WINDOW CLOSE DATE: June 30

Contact: NDE Helpdesk (ADVISERHelp@nebraskacloud.org or 888-285-0556)

Public Schools Only

The 2017-2018 Post School Survey collection is a standalone collection for this year only. The collection can be found in the NDE Portal under the Data Collections tab. An activation code is required to add the collection to an NDE Portal account. This collection replaces the file upload process that was previously submitted in the NSSRS Data Manager.

Districts will use the same file format that has been used in past years and upload that file in this collection. The Post School Survey template is submitted during the 2018-2019 School Year for the 2017-2018 Career Education Concentrator graduates. The report of the students that should be included in this template is located in the NSSRS Validations for 2017-2018. The report is located in the Verification Reports for Student under the Career Education section; Post School Survey – Completers with Diploma.

AIR GBG is looking for Schools to Participate – OPEN: May 1

Contact: Sonia Sherman, NDE State Coordinator for this grant (soniasherman@me.com)

The Good Behavior Game (GBG) is an evidence-based classroom management strategy that teachers use to help students develop skills, including teamwork and self-regulation. Long-term benefits include pro-socialization effects such as reducing violent and aggressive behaviors, bullying, substance abuse, and suicide ideation or attempts.

GBG is implemented in elementary classrooms, and, as a strategy rather than a curriculum, it aligns well with positive behavioral interventions and supports (PBIS) systems. Students work individually or in groups on a task or activity in any content area.

Contact Sonia if your school is interested in learning more!

Consolidated Data Collection (CDC) collections – OPEN: May 1 – DUE DATE: June 15

Annual Participation Report

Title I Part A School-wide Projects and/or Targeted Assistance Schools; Title I Part A Funded Staff; Neglected/Delinquent; Homeless – Unaccompanied.

Collection completed by Public – DUE June 15

For more information, contact Beth Wooster – beth.wooster@nebraska.gov (402) 471-2452 or

Diane Stuehmer – diane.stuehmer@nebraska.gov (402) 471-1740

Days In Session/Instructional Program Hours

Days in session by grade.

Instructional program Hours –KG, Elem & Sec. Also included in this collection are Pre-K instructional hours for public district/system operated early childhood education programs by attendance site.

Days In Session and Instructional Program Hours Collection completed by Nonpublic – DUE June 15

Only Instructional Program Hours section of Collection completed by Public, Special Purpose

For more information on Days In Session, contact Bryce Wilson – bryce.wilson@nebraska.gov (402) 471-4320

For information on Pre-Kindergarten, Tammi Hicken – tammi.hicken@nebraska.gov (402) 471-3184

For information on Instructional Program Hours, Brad Conner – brad.conner@nebraska.gov (402) 471-4355

ESU/District/System/School Information Report

Collects demographic data for ESUs, Districts, Systems and Schools for the next school year.

Collection completed by Public, Nonpublic, Special Purpose, ESU and Interim – DUE June 15

NEW ITEM FOR PUBLIC SCHOOLS ONLY: Grade levels are identified for Elementary/Middle School for AQuESTT if applicable.

For more information, contact Ginny Carter – ginny.carter@nebraska.gov (402) 471-2369

Nebraska Education Profile (NEP) Information

Collects district and school information and Improvement Goals and Graduation Requirements.

Collection completed by Public – DUE June 15

NEW ITEM: Now collects grade level used for NAI reporting.

Please review carefully has this collections has had some changes this year.

For more information, NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556

Nonpublic High School Completer Report

The Nonpublic Completer Report is for each nonpublic system that has the potential of serving students in grade 12.

Collection completed by Nonpublic – DUE June 15

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556

Pupil Transportation Report

Transportation/Bus Information.

Collection completed by Public, Nonpublic, Special Purpose, ESU – DUE June 15

For more information, contact Janice Eret – Janice.eret@nebraska.gov (402) 471-2248

Report of Suspensions/Expulsions

Suspension/Expulsions (Including Firearm Expulsions)

Collection completed by Public, Nonpublic, Special Purpose – DUE June 15

NEW THIS YEAR FOR PUBLIC AND SPECIAL PURPOSE SCHOOLS ONLY: Suspension/Expulsion data comes directly from the SIS. Only the Assurances need to be checked.

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556

Substitute Teachers

Collects all substitute teachers by name, their NDE Staff ID, and the number of days taught.

Collection completed by Public, Nonpublic, Special Purpose, ESU and Interim – DUE June 15

For more information, contact NDE Helpdesk – ADVISERHelp@nebraskacloud.org (888) 285-0556

Time and Effort Support – All Federal Grants

Contact: Tom Goeschel (402-471-3571 or tom.goeschel@nebraska.gov)

Code of Federal Regulations (CFR) requires an employee whose salary and wages are supported, in whole or in part, with Federal funds to document his/her time spent working on Federal programs in order to ensure charges to each Federal program reflect an accurate account of the employee’s time and effort devoted to that program. The CFR addresses two types of documentation: semiannual certifications and personnel activity reports.

All Federal grants (IDEA, Title, Perkins, Homeless, Migrant, Early Childhood, etc.) that claim salaries/wages for reimbursement are required to have time and effort logs with their final submission. Failure to comply with this regulation is non-compliance with Federal grant requirements and can result in the funding required to be returned. When the school districts and ESU’s applied for these funds you also agreed to comply with the Federal regulations that goes with these types of funds.

Time and Effort logs must be supported with the NSSRS Staff Reporting system using the appropriate instructional SPI Code-Position Assignment. The deadline for the updating the NSSRS Staff Reporting system is June 30.

2019-2020 SPED Planning Region Team (PRT) Grant – DUE: August 1

Contact: Cole Johnson (402-471-4318 or cole.johnson@nebraska.gov)

The 2019-2020 SPED Planning Region Team (PRT) Grant application is open in the GMS. Due to NDE August 1.