Forms & Resource Center
Application Materials in Alternate Languages
Note: When using the following prototype materials from USDA, be sure to add the current reduced price income guidelines in the appropriate chart.
Spanish Application for 2017-18 School Year:
|Attachment C – Spanish Free and Reduced Price School Meals Application||doc|
|Attachment B – Spanish Letter to Houseold||doc|
Attachment D – Spanish Approval – Denial Letter
|Attachment D-3 – Spanish Notice of Change in Benefits||doc|
|Attachment E – Spanish Computing Income for Self-Employed Individuals||doc|
|Attachmeent L – Spanish Sharing Information with Other Programs||doc|
|Attachment F – Spanish Verification Selection Letter||doc|
|Attachment G – Spanish Verification Results Letter||doc|
Other Protoype Applications Available:
- Alternate Language Free & Reduced Applications – USDA Website contains 33 languages
of Prototype Applications.
Reviewing the Basics of Verification
Verification is the confirmation of eligibility for free and reduced-price meals under the National School Lunch Program. All school districts participating agree to comply with all verification requirements by November 15 of each year. Refer to the Eligibility Manual for School Meals, Federal Policy for Determining and Verifying Eligibility (revised August 2014) for guidance.
Let’s review the basics:
An application counts as one application, household applications are required.
Remove any applications that contain a student who is on the “Qualified Student List Directly Certified as Free” keep these application in a separate file. These applications should not be a part of the verification pool.
Denied applications, while they must be kept on file, are not part of the verification pool.
An Alternate-Random sample of three percent must be chosen. The maximum number of applications selected for verification cannot exceed the 3% sample size. All decimals must be rounded up. For example: 110 applications x .03 = 3.3. Four applications would need to be verified. Every school district must verify at least one application. School districts who had a non response rate of 20% or more last year must select the required 3% sample from the Standard-Error Prone applications. Standard-Error Prone applications are those applications within $1,200 of the annual income guidelines.
A school district may verify questionable applications for cause. However, any verification done for cause must be in addition to the three percent random sample.
Direct Verification is an option schools may use to verify household applications by uploading the sample selection into the Direct Verification screens provided in the online Coylar System. Instructions for using the Direct Verification process are posted on our website. Click Link
Verification must be completed for all households notified of their selection for verification.
Households that do not respond to the request for verification information must be contacted a second time by mail, phone, fax, email or personal contact. The second contact must be documented on the Verification Tracker, Attachment H-2.
Verification reviews family income received anytime from the date of application through the school district’s due date for verification. Families must supply proof of all forms of income listed on their application. Tax returns (1040s) can only be submitted to verify self-employment income.
Families selected for verification must be sent Attachment F, We Must Check Your Application, a 2-page letter.
Attachment G, We Have Checked Your Application, is used to notify families of the results of verification.
When the verification process detects that a household’s benefits should be reduced or ended, the household must be given a 10-calendar day written notice. The first day of the 10 calendar day notice is the day the notice is sent.
Attachment H, Verification Collection Report is a paper copy to guide districts through the web-based verification report. All participating school food authorities, both schools and institutions must complete the web-based report.
Failure to meet the November 15 deadline will result in delayed claim payments.
Attachment H-1, Civil Rights Summary, is to be completed by all school districts and kept on file at the school.
Attachment H-2, Verification Tracker for School Use, is to be completed for each family selected for verification.
Households affected by adverse action may reapply for benefits any time during the school year. However, if benefits to a household have ended and the household reapplies in the same school year, the school district must verify all information on the new application before approval.
The verification process in not optional. Administrative Reviews (ARs) conducted by Nutrition Services consultants include a review of verification records. If you have questions concerning verification, contact our office at (800) 731-2233.
Forms & Resource Center
Nebraska Local School Wellness Policy Workshop Training Resources
- Why Address School Wellness Policy.ppt
- School Wellness Policy Elements.ppt
- Coordinated School Health: The Strategic Connection to Improve Student Health and Academic Achievement.ppt
- Standards – Based Wellness Policy Resources.ppt
Wellness Policy requirement: Implementation and mentoring plan
- Wellness Policy Requirement: Implementation and Monitoring plan.doc
- Overview and Action Steps.pdf
The Wellness Impact
Check Lists for School Wellness Committee
- School District Administration and School Boards.pdf
- School Principals.pdf
- Child Nutrition and Foodservice.pdf
- Teachers and School staff.pdf
- Physical Education Instructors.pdf
School Competitive Food Guidelines
- Smart Snacks in School – USDA Handout.pdf
- School Competitive Food Guidelines.pdf
- Decision Chart Smart Snacks.pdf
Non-food Rewards in the Classroom
- Nonfood Rewards in the Classroom Fact Sheet.pdf (South Dakota)
- Effective & Healthy Rewards for Kids.pdf (Coalition on Children and Weight San Diego)
- Alternatives to Food as Reward.pdf (Connecticut)
- Alternatives to Food Reward in Classroom.pdf (Colorado)
- Constructive Classroom Rewards: Promoting Good Habits While Protecting Children’s Health.pdf
- Alternatives to Food Rewards.pdf (Connecticut)
- Indiana’s Alternatives to Food Rewards.pdf
- Golf Medal Schools Rewards Kids will Crave.pdf
- Ideas for Non-food Classroom Rewards.pdf
- A+ Fundraisers for High School.pdf (New York City Dept of Health and Mental Hygiene)
- Healthy Fundraising.pdf (Kansas)
- Alternative Fundraising Ideas!.pdf (Alliance for a Healthier Generation)
Healthy Classroom Celebrations
Recess before Lunch
Sample School Wellness Policies
- David City Public School.pdf
- Hartington Public School.pdf
- Norris Public School.pdf
- Thayer Community School.pdf
- Model Wellness Policy.doc
Sample of Letters, Memos and Newsletter
What is the Smarter Lunchroom Movement?
In an effort to support schools with new nutrition standards for schools, which require increasing the availability, variety and quantity of fruits, vegetables, whole grains and fat- free and low-fat fluid milk in school meals all these changes, the Cornell Center for Behavioral Economics in Child Nutrition Programs has assembled a set of best practices targeting the environment of the school cafeteria to influence and shape healthy eating behavior among the students. This set of best practices are based on emerging discipline of behavioral economics that combine the behavioral models of psychology with the decision models of economics to help lead students to the selection and consumption of healthier foods. This new approach is called Smarter Lunchroom Movement (SLM) which is designed to improve school meal participation and profits while decreasing waste by using environmental cues such as better product placement and using creative names for healthier foods. Smarter Lunchroom Movement provides low cost/no-cost solutions and sustainability strategies include moving and highlighting more nutritious food groups such as fruits and vegetables to make them more accessible to students, highlighting the entrée on the lunch line, and implementation of healthy choices lines.
Smarter Lunchroom Best Practices
Increasing the number of students that select FRUITS
Employ signs and verbal prompts to draw attention to fruit and encourage students to take some: Read More
Display the whole fruit: Read More
Display fruit near the register: Read More
Fruit Up Front
Increasing the number of students that select VEGETABLES
Create a SNAC (Student Nutrition Action Committee) of students responsible for the naming of and creating signage for veggies. Read More
Display the creative/descriptive age-targeted names on a poster or menu board outside the cafeteria: Read More
Give vegetables creative names: Read More
Tips for varying your veggies, variety is the key in Mirepoix
Increasing the number of students that select Targeted ENTREE
Display the creative/descriptive age-targeted names on a poster or menu board outside the cafeteria: Read More
Give targeted entrees creative/descriptive age-targeted names and display the names on cards next to or with the targeted entrees on the serving line. Read More
Make the entrée with the grates nutrient density the first of most prominent in line. Read More
Name That Meal
Increasing the number of students that select REIMBUSABLE MEALS
Create a healthy-items-only convenience line or window stocked with all types of healthy foods: milk, fruits, veggies, premade sandwiches and salads, and lowest-fat/lowest-sodium entrée items. Read More
Move all “competitive foods” (chips, cookies, etc.) behind the serving counter in the regular lunch line so they are available by request only. Read More
Place the components of a reimbursable meal at the snack window. Add a Reimbursable meal “grab-and-go” bag to the window. Make the entrée with the grates nutrient density the first of most prominent in line. Read More
Display a Sample Meal to Boost Service and Customer Satisfaction
Increasing the number of students that select WHITE MILK
Make sure white milk accounts for at least 1/3 of drinks displayed in each cooler Read More
Place white milk in every cooler in the lunchroom: Read More
Place white milk in the front of the cooler, in front of or before the sugar-added beverages: Read More
Getting Started with the Smarter Lunchroom Movement
Complete the Smarter Lunchrooms Score Card. This tool will help you evaluate your lunchroom, congratulate yourself for things you are doing well, and identify areas you can make even better.
Gather some information before and after you introduce Smarter Lunchroom techniques. The types of data available in your lunchroom include three Types of Data: Video
Production records: Amount food prepared and served.
Sales records: Able to track particular items that students purchase over time.
- Tray waste: Allows you to see what students are actually eating.
For more information about the Smarter Lunchrooms movement, visit http://smarterlunchrooms.org/
For questions about Nebraska Smarter Lunchrooms, contact Zainab Rida at firstname.lastname@example.org
Discover MyPlate: Nutrition Education for KindergartenDiscover MyPlate is fun and inquiry-based nutrition education that fosters the development of healthy food choices and physically active lifestyles during a critical developmental and learning period for children — kindergarten.
Serving Up MyPlate: A Yummy Curriculum Grades 1-6Serving Up MyPlate is a collection of classroom materials that helps elementary school teachers integrate nutrition education into Math, Science, English Language Arts, and Health. This yummy curriculum introduces the importance of eating from all five food groups using the MyPlate icon and a variety of hands–on activities. Students also learn the importance of physical activity to staying healthy.
The Great Garden Detective Adventure
Dig In! Standards-Based Nutrition Education from the Ground Up
Nutrition Education Program (NEP School Enrichment Kit for Elementary Schools
MyPlate Blast Off Game
Power Panther Pals
Create a Classroom That Moves!
Nutrition Education Take-Home Bag
Michigan Team Nutrition Booklist
Nutrition Education of Texas
Team Nutrition – School Meals Program
Join TN Team
Becoming a Team Nutrition School will help you focus attention on the important role nutritious school meals, nutrition education and a health-promoting school environment play in helping students learn to enjoy healthy eating and physical activity. It will provide the framework for team efforts by school nutrition staff, teachers, parents, the media and other community members.
Enroll your school as a Team Nutrition school!
To enroll as a Team Nutrition school, first check to make sure that your school is not already a Team Nutrition School. Use the USDA School Database Search.
Tips for searching:
It is not necessary to put in all the information requested for the search. Try these helpful hints when searching for your school. If your school does not come up move to the next tip.
- Try entering only your schools zip code first
- Try entering only your city and state
- Try entering only your schools USD number in the School District/County section
- Try entering only your schools name in the School Name section
A school can enroll as a Team Nutrition school at any time!
There are three ways to submit your School Enrollment Form.
- Print the completed form and fax it to 703-305-2549
- Print the completed form, scan and email it to TeamNutrition@fns.usda.gov
- Print the completed form and mail it to:
3101 Park Center Drive, Room 632
Alexandria, VA 22302
If your school is already enrolled, contact the TN Leader listed to see how you can help implement Team Nutrition programs and projects in your building.
Healthier US School Challenge – Smarter Lunchroom
The HealthierUS School Challenge: Smarter Lunchrooms (HUSSC: SL) is a voluntary certification initiative recognizing those schools enrolled in Team Nutrition that have created healthier school environments through promotion of nutrition and physical activity.
In 2010, First Lady Michelle Obama introduced Let’s Move!, incorporating HUSSC: SL into her campaign to raise a healthier generation of kids. At that time, monetary incentive awards became available for each HUSSC:SL award level: Bronze, Silver, Gold, and Gold Award of Distinction.
To date, HUSSC: SL awards have been given to schools in 50 states and the District of Columbia. As of May 19, 2015, there are 7,018 schools certified (4,743 Bronze, 1,314 Silver, 596 Gold, and 365 Gold Awards of Distinction). Click here to view Nebraska HUSSC winners.