December 7, 2017


Please log onto your portal accounts and go to the “My Profile” tab and check to make sure your contact information (especially the email address) is up to date.  It is very important to keep this information updated as the Department of Education uses the email address that is in the users’ Portal account to send vital information.Thank you!!


Special Education Monthly/Year-End Snapshot

Contact: NDE Helpdesk (888-285-0556 or

Public and State Operated Schools only


This is a reminder for School Districts uploading their Monthly/Year-End Special Education Snapshot, please remember to upload a complete file of all special education students in the first upload to 2017-2018 Year End Collection.  The Monthly/Year-End Special Education Snapshot is the source of special education data to be compared with data provided by the Department of Health and Human Services (DHHS) that occurs on the 24th day of each month for the purpose of creating the Medicaid in Public Schools (MIPS) claim forms/lists.  Participation in MIPS is required by Nebraska Revised Statute 43-2511.


When the district uploads its first Special Education Snapshot for 2017-2018 Year End, it must be a complete file and include all special education students.  After the initial upload for year-end, individual records can be uploaded in the monthly updates.  A monthly Special Education Snapshot must be submitted when there are new students in special education and whenever there are changes in services.


2017-2018 AQuESTT Evidence-Based Analysis (EBA)



All public school systems are required to complete the 2017-2018 AQuESTT Evidence-Based Analysis (EBA) as part of the Annual Statistical Summary as directed by the Commissioner pursuant to Section 79-528(2).  The EBA for both public districts and schools will be web-based, as it was in the 2016-2017 school year, and will be available on the NDE Portal on January 8, 2018.  The EBA is designed to provide information in support of AQuESTT classification processes, which will inform continuous improvement efforts.  School administrators should work with school staff to complete and submit the EBA by June 30, 2018.  FAQ and instruction documents regarding completion of the EBA will be available within the Portal collection.



Contact:  Bill Biven (402-471-0526), Janice Eret (402-471-2248) or Bryce Wilson (402-471-4320)

Several documents are available at the Finance and Organization Services ESSA Page to help districts through the conversion process from the current accounting structure to the new ESSA Accounting structure.  The 2018-19 ESSA Coding Structure lists all of the revenue and disbursement function and disbursement object codes, 2018-19 ESSA Function & Object Code Descriptions includes explanations of these codes, the ESSA Coding Changes Summary describes changes made to the ESSA Coding Structure since it was first posted, and the FAQs provides answers to many of the questions districts will experience while transitioning to the new ESSA coding structure.



Student Clearinghouse Data Files Updated

Contact for more information:  Max Reiner (402-471-6751 or

Contact for assistance:  NDE Helpdesk (888-285-0556 or

Updated National Student Clearinghouse Data Download files are located in the NSSRS Validation website.  The data download files include the most up-to-date college enrollment data currently available for all graduates, including the 2016-2017 graduates.  With authorization from the Superintendent, these files can be accessed by logging into the NDE Portal and opening NSSRS Validation, then clicking on Data Downloads in the top menu, then Student Clearinghouse.



ELPA Testing Labels Upload

Contact:  Terri Schuster ( or 402.471.4694)

ELPA21 TESTING LABELS UPLOAD for English Learners (ELs) in Grades 2-12 (Due January 11 at 5:00p.m.)

ELPA21 Grades 2-12 student testing labels data upload will be on January 11.  Work with your data manager to ensure that students in these grades are accurately identified on Fields 95 and 113.  All ELs must be identified on NSSRS Field 95 by this date.  Students who have met the state’s exit criteria (See Rule 15) and are no longer EL, should be identified on Field 113 as redesignated English fluent (these students will not test on the ELPA21.)

Note:  SY 2017-18 ELPA21 Testing window is February 5 – March 16.


    Teacher Vacancy Survey – 2017-2018 – NDE Portal Collection


Contact:  Karen Buller (402-471-4837 or


The Nebraska Teacher Vacancy Survey (TVS) has been re-opened on the NDE Portal.  We apologize for any inconvenience to those who accessed the system the last couple of weeks.

The annual Teacher Vacancy Survey collects statewide teacher vacancy information which is used to determine teacher shortage areas.  This information is used to qualify content areas eligible for a number of state and federal teacher loan forgiveness opportunities and to inform research regarding teacher supply and shortage initiatives.  Public districts, Nonpublic systems and Educational Service Units will find the Teacher Vacancy Survey – 2017-2018 in the ONLINE list in the NDE Portal under the Data Collections Tab.  An activation code is required.  Check with your District Administrator to acquire the code.


SPED Proportionate Share Worksheet for Non-Public Schools – 2018-2019

OPENED:  November 1 – CLOSES:  December 15

Contact: Pete Biaggio (402-471-4308) in the Office of Special Education

All school districts (including districts that do NOT have approved/accredited non-public schools or exempt home schools located within the district‘s jurisdiction) are required by the Individuals with Disabilities Education Act (IDEA) to complete and submit the 2018-2019 IDEA Proportionate Share application. This collection is found under the “Data Collection” tab in the portal. This collection is based on the October 1, 2017 child count of eligible children with disabilities (ages 3-21) and represents the amount of IDEA funds that must be expended for eligible parentally placed children with disabilities in an accredited/approved nonpublic school or an exempt home school within the school district boundaries.

For additional information refer to NDE Technical Assistance Document, “Special Education Services to Children with Disabilities (ages 3-21) Enrolled by Their Parents in Non-public Schools” located at:


    District Technology PlanDUE DATE:  February 1 – AUDIT CLOSE DATE:  February 15

Contact SuAnn Witt – (402) 471-2085

The District Technology Plan will be reopening in the Consolidated Data Collection under the Data Collections tab in the NDE Portal for the 2016-17 school year with the due date extended.  A revised data collection will be developed next year to align with the Digital Learning/Ed Tech Plan scheduled for release next spring/summer.


    ADVISER District Meeting

Contact:  Ginny Carter (402-471-2369 or

The November 15 ADVISER District meeting agenda and a YouTube video has been posted to the ADVISER google site under the meetings tab. Next meeting is January 24.

Future meetings with connections information can be found in the calendar tab and are listed in the minutes as well.  The ADVISER google site can be found at ADVISER Google Site


    2017-2018 Parallel Year for Reporting Data to NSSRS and ADVISER

With the new school year 2017-2018 beginning and this year being a parallel year for reporting data to NSSRS and ADVISER, we would like to remind our districts of the appropriate Helpdesk to contact for each system to ensure your questions are answered in a timely matter.

For questions regarding NSSRS data, please send in a Helpdesk Request from the NDE Portal or an email to:

For questions regarding ADVISER data, please send an email to: