Nebraska Student and Staff Record System (NSSRS)
NSSRS Resources
- Calendar
- Instructions
- NSSRS Validations
- Consolidated Data Collection
- Quick Reference Guides
- User Guides
- Program-specific Information
- District/School Codes
- Blank Files
- File Naming Conventions
Contact
NDE Helpdesk
(888) 285-0556
nde.helpdesk@nebraska.gov
NSSRS Resources
Last Updated: 05/16/2013
Nebraska Student and Staff Record System (NSSRS) documentation is organized as follows.
| Section | Description |
| Calendar | Schedule of file submissions and collections |
| Instructions | Instructions for each NSSRS file specification |
| NSSRS Validations | Interactive list of NSSRS Validations |
| Consolidated Data Collection (CDC) | Instructions for each CDC collection |
| Quick Reference Guides | Brief user guides for each NSSRS subsystem |
| Program-specific Information | Instructions providing guidance specific to a particular program area (e.g., Graduation, Career Education, Early Childhood Education, Homeless Education, and Special Education. |
| District/School Codes | Lists of valid District Codes and School Codes |
| Blank Files | Blank files formatted for each file specification |
| File Naming Conventions | Summary of file naming requirements |
Additional information is available on the NSSRS Secured Information website, including:
- NSSRS Desktop Database
- NDE Student ID System User Guide
- Nebraska eScholar Data Source templates
Contact your district administrator for the NDE Portal activation codes enabling access to the NSSRS Secured Information website.
Calendar
| NSSRS Calendar | 2013-2014 | 04/25/2013 |
| 2012-2013 | 04/12/2013 | |
| Consolidated Data Collection | ||
Previous versions of the NSSRS Calendar can be found on the Archive page.
Student Related Information
| STUDENT | ||||
| Topic | School Year | Version | Date | |
| NDE Student ID | Upload | 1.0 | 02/18/2011 | |
| Download | 1.0 | 08/30/2005 | ||
| NSSRS Student Uniq-ID Step by Step | 02/18/2011 | |||
Student |
2013-2014 | 8.0.0 | 04/25/2013 | |
| 2012-2013 | 7.0.3 | 09/25/2012 | ||
| Guidance for Reporting Student Grades Template | 3.0.0 | 04/25/2013 | ||
| Post School Survey | 2013-2014 | 6.0.0 | 04/25/2013 | |
| 2012-2013 | 5.0.0 | 03/30/2012 | ||
| GENERAL GUIDANCE FOR STUDENT | |
| Who Reports What | 03/12/2012 |
| COMPLETER/GRADUATE AND COHORT | ||
| NSSRS Completer/Graduate Reports | 11/03/2008 | |
| Guidance for Graduation Cohort | 3.0.1 | 10/22/2012 |
| Graduation Cohort Analysis Tool | 11/05/2010 | |
| Expected Graduation Year Lookup Tool | 11/05/2010 | |
| U.S. Department of Education "High School Graduation Rate Non-regulatory Guidance" | 12/22/2008 | |
| Current and future methods for calculating graduation rates | 02/04/2010 | |
| DROPOUTS | ||
| Guidance for Reporting Dropouts | 2.0.0 | 01/17/2012 |
| NSSRS Dropout Reports | 11/03/2008 | |
| MOBILITY | |
| Highly Mobile Student Definition | 09/30/2011 |
| RACE ETHNICITY | |
| "The Nebraska Guide to Implementing New Federal Race and Ethnicity Categories for Students and Staff" (PDF) (MS WORD) | 02/09/2009 |
| "Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education" (Federal Register, Vol. 72, No. 202, Friday, October 19, 2007). (PDF) | 10/19/2007 |
Post Secondary Related Information
| POSTSECONDARY | |||
| Topic | School Year | Version | Date |
| Postsecondary | 2011-2012 | 2.0.0 | 08/28/2012 |
| CIP Codes | 2010 | 08/26/2011 | |
Staff Related Information
| STAFF | |||
| Topic | School Year | Version | Date |
| Non Public Curriculum | 2012-2013 | 4.0 | 01/03/2013 |
| Biennial Course Form | 01/03/2013 | ||
| Cooperative Form | 01/03/2013 | ||
| 2011-2012 | 3.0 | 01/17/2012 | |
| Staff | 2013-2014 | 3.0 | 04/25/2013 |
| 2012-2013 | 2.1.1 | 11/07/2012 | |
| NDE Staff ID User Guide | 04/25/2013 | ||
| NDE Staff Reporting User Guide | 04/25/2013 | ||
| Guidance for Reporting Salary | 3.0.0 | 04/25/2013 | |
Previous versions of these documents can be found on the Archive page.
NSSRS Validation
NSSRS Validation is a web-based system accessed via the NDE Portal used to validate and verify accuracy of submitted data via NSSRS. Features include:
- Validations (errors and warnings) enforce business rules and are processed automatically for all districts each evening but can also be executed on-demand during the day.
- Verification reports summarize data submitted to ensure data is complete and accurate.
- Several interactive lookups, including:
- Enrollment Lookup by ID
- Expected Graduation Year Student Lookup by ID
- Programs Fact
- Special Education Snapshot
- Student by Demographics
- Student Summary Attendance
- Analysis tools, including:
- AYP Count Verification
- Graduation Cohort Analysis Tool
| Documents | Last Update |
| NSSRS Validation Activation Codes | 08/17/2011 |
| NSSRS Validations User Guide | 01/06/2012 |
Consolidated Data Collection (CDC)
The Consolidated Data Collection (CDC) is a web-based system accessed via the NDE Portal designed to collect data, most often aggretate or summary data, for state and federal reporting.
Program-specific Information
| Career Education | ||||
| 2008-2012 Perkins IV Accountability Resources | ||||
| Courses | ||||
| Course Codes and Clearing Endorsements (formerly "Appendix D") | 5.0.0 | 04/25/2013 | ||
| Course Codes with Clearing Endorsements (Excel) | ||||
| Course Code List (PDF) | ||||
| 2012-2013 | 4.0.0 | 08/27/2012 | ||
| Course Codes (Excel) | ||||
| Course Codes with Clearing Endorsements (Excel) | ||||
| Course Code List (PDF) | ||||
| Early Childhood Education | ||||
| List of District Early Childhood Programs by Type | ||||
| General | ||||
| High Ability Learners Collection Instructions | 08/28/2012 | |||
| NDE Data Access and Use Policy and Procedures | Dec 2010 | |||
| Standards, Assessment and Accountability | ||||
| Instructions for "State of the Schools Report" in the Consolidated Data Collection (CDC) | ||||
Quick Reference Guides
| Quick Reference Guide | Last Update | |
| Approving NSSRS Collections | 09/01/2011 | |
| NSSRS Data Manager Error File Descriptions | 07/31/2009 | |
| NSSRS Importing Data Manager Files into Excel | 08/03/2009 | |
| Steps to Processing NSSRS Files | 11/15/2012 | |
| Steps to Open .txt or .csv File in Microsoft Excel | Excel 2007 | 01/14/2010 |
| Prior Versions | 06/13/2007 | |
User Guides
| User Guide | Last Update |
| NSSRS Desktop Database User Guide | 08/17/2011 |
District/School Codes
| All Districts & School Codes (Excel) | 02/22/2013 |
| Public (including Special Purpose Schools) (PDF) | 02/22/2013 |
| Nonpublic (PDF) | 08/01/2012 |
| ESU (PDF) | 08/01/2012 |
| Rule 18 Interim-program Schools (PDF) | 08/01/2012 |
| Postsecondary Institutions (PDF) | 08/01/2012 |
Blank NSSRS Files
The following links are to Microsoft Excel files containing the file structures for each NSSRS template. If used to prepare data for submission to NSSRS, the contents must first be saved to a comma-delimited (.csv) or tab-delimited (.tab) file.
| File Specification | School Year | Last Update |
| Assessment Fact (for NAI) | 2013-2014 2012-2013 |
10/07/2008 |
| NDE Staff ID (.txt) | 04/22/2011 | |
| NDE Student ID (.txt) | 12/07/2005 | |
| School Enrollment | 2013-2014 2012-2013 |
04/21/2010 |
| Special Education Snapshot | 2013-2014 2012-2013 |
04/21/2010 |
| Student | 2013-2014 2012-2013 |
04/21/2010 |
| Student Grades | 2013-2014 2012-2013 |
08/08/2012 |
| Student Snapshot | 2013-2014 2012-2013 |
04/21/2010 |
| Student Summary Attendance | 2013-2014 2012-2013 |
04/04/2011 |
| Post School Survey | 2013-2014 2012-2013 |
10/07/2008 |
| Programs Fact | 2013-2014 2012-2013 |
10/07/2008 |
| Title I Programs | 2013-2014 | 05/16/2013 |
| 2012-2013 | 10/07/2008 |
File Naming Conventions
| File Specification | File Naming Convention Pattern |
| Assessment Fact | ##-####_assessment_fact_YYYYMMDDHHMM.xxx |
| Assessment Response | ##-####_assessment_resp_YYYYMMDDHHMM.xxx |
| School Enrollment | ##-####_school_enroll_YYYYMMDDHHMM.xxx |
| Special Education Snapshot | ##-####_special_ed_snap_YYYYMMDDHHMM.xxx |
| Staff Demographics | ##-####_staff_demographics.zzz |
| Staff Position Assignments | ##-####_staff_position_assignments.zzz |
| Student | ##-####_student_YYYYMMDDHHMM.xxx |
| Student Grades | ##-####_stud_grades_YYYYMMDDHHMM.xxx |
| Student Snapshot | ##-####_stud_snapshot_YYYYMMDDHHMM.xxx |
| Student Summary Attendance | ##-####_stud_att_sum_YYYYMMDDHHMM.xxx |
| Post School Survey | ##-####_post_school_survey_YYYYMMDDHHMM.xxx |
| Programs Fact | ##-####_programs_fact_YYYYMMDDHHMM.xxx |
| Title I Programs | ##-####_title1_programs_YYYYMMDDHHMM.xxx |
Where:
##-#### is the NDE-assigned District Code
YYYYMMDDHHMM is a date and time stamp
.xxx is one of the following:
.tab Tab delimited .csv Comma delimited (comma separated values) .txt Fixed Width .zzz is one of the following:
.tab Tab delimited .csv Comma delimited (comma separated values)