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NSSRS Overview

The Nebraska Student and Staff Record System (NSSRS) is the Nebraska Department of Education's primary method of data collection from Nebraska public districts. Refer to NSSRS Through The Years for details of how the system has evolved. Data collected via NSSRS will be used for state and federal reporting - including the State of the Schools Report (http://reportcard.education.ne.gov) and Data Reporting System (http://drs.education.ne.gov).

Why NSSRS?

  • Improve the quality of data
    • Detailed reather than summary data
  • Reduce the paperwork burden on local schools
    • Collect data once and use many times
    • Collect data electronically
  • Facilitate state and federal reporting requirements

Continuous Improvement

Continuous Improvement Process Wheel

All NDE initiatives must consider "Why is this important and how will it help the district improvement process?"

The Nebraska Student and Staff Record System (NSSRS):

  • Builds on existing efforts to improve student achievement
  • Encourages a continous improvement process
  • Integrates activities and programs
  • Enables strategies for targeting areas of low performance

In particular, NSSRS assists in "Creating the Profile" by:

  • Engaging Stakeholders
    • Selecting a team
    • Build understanding
    • Create communities
    • Develop timelines
  • Data Collection
    • Perpetual
    • Program
    • Demographics
  • Reflection and Analysis
    • Data analysis
    • Reflection on the profile
    • Targeting areas of low performance

System Components

The technology components fall into three major categories:

  1. ID assignment (NDE Student ID and NDE Staff ID)
  2. Uploading student data
  3. Entering aggregate data

NSSRS Point A to Point B

Student (or Staff) Information Systems

NSSRS enables districts to leverage their investment in student information systems (SIS) and staff information systems by standardizing the interfaces so data can flow from those software applications that already contain the necessary data.

NSSRS Template-formatted Files

The following templates will be collected during the 2011-2012 school year:

  • Assessment Fact
  • October Student Snapshot
  • October Special Education Snapshot
  • Post School Survey
  • Programs Fact
  • School Enrollment
  • Student
  • Student Grades
  • Student Summary Attendance
  • Title I Programs
  • Year-end Special Education Snapshot

NSSRS Data Manager

NSSRS Data Manager is a web-based application accessed via the NDE Portal used to upload template-formatted files. Validated files are added to "batches", which load the data into the Verification warehouse.

Data Submission Windows

Timeframes during which certain template-formatted files may be uploaded are referred to as Data Submission Windows. The templates applicable to each window is described in the NSSRS Template Calendar.

Verification Warehouse

The Verification warehouse is the database used by NSSRS Validation, which enables districts ensure data is accurate and complete.

Approve for Data Migration

Using NSSRS Data Manager, a District Approver will "Approve for Data Migration" to indicate data is complete and accurate.

Reporting Warehouse

The Reporting warehouse represents the data of record for state and federal reporting.

NSSRS Validation

NSSRS Validation is a web-based system accessed via the NDE Portal used to validate and verify accuracy of data submitted via NSSRS.

NDE Student ID

The NDE Student ID system, implemented in 2005-2006, ensures each student in Nebraska is assigned one, and only one, NDE Student ID.

NDE Staff ID

New in 2011-2012, the NDE Staff ID system provides the ID used for all NDE staff collections.

Consolidated Data Collection

The Consolidated Data Collection (CDC) is a system designed to collect data, most often aggretate or summary data, for state and federal reporting.

NSSRS Desktop Database

Districts without a student or staff information system may use the NSSRS Desktop Database to produce template-formatted files. This Microsoft Access database can be obtained from the NSSRS Secure Information web site.

Data Reporting System

The Nebraska Data Reporting System (DRS) was launched in December 2010 (DRS Launch Video) with two versions: DRS Public and DRS Secure. DRS Public (drs.education.ne.gov) displays masked statewide data and is available to the general public. DRS Secure displays unmasked, district-specific data and each superintendent controls access by delegating permissions via the NDE Portal.

The DRS integrates data from various collection systems for longitudinal analysis and reporting using modern business intelligence technologies. Data categories include: Student Characteristics, Career Education, Early Childhood Education, Federal Accountability, Special Education, State Assessment, Education Staff, and District/School Information.

For each category of information, three tools distinguish the DRS from the State of the Schools Report: Quick Facts, Guided Inquiry, and Advanced Inquiry. Quick Facts are preformatted reports, many of which will be familiar and have been published for many years. Guided Inquiryprovides flexibility to customize a report using easy-to-use drop-down list filters. Advanced Inquiry, the most unique DRS feature, combines drop-down lists with the ability to right-click on charts to "Drill Down to…" various dimensions (e.g., ethnicity, grade, eligibility for various programs), which vary by subject area, to create truly ad hoc reports.

Topical videos, user manual, and data definitions in the DRS Training Center assist users maximize the benefits of using the DRS.

NSSRS Through the Years

The role and scope of the Nebraska Student and Staff Record System (NSSRS) will continue to evolve over time.

2005-2006: NSSRS Pilot

The 2005-2006 school year was the NSSRS Pilot during which certain districts tested submitting data to NSSRS. All public districts and nonpublic systems were required to assign an NDE Student ID to each student.

2006-2007: NSSRS Parallel

The 2006-2007 school year was the NSSRS Parallel during which public districts were required to submit both via the traditional methods (regular NDE forms used in the past) and through the NSSRS. Broad participation, as evidenced by 80% of public districts submitting the NSSRS October Student Snapshot, helped each district understand the preparation required. Data submitted via traditional methods remained the official data. Nonpublic systems were not required to submit NSSRS data but were invited to participate in staff submissions.

All public districts and nonpublic systems continued to be required to ensure all students have been assigned an NDE Student ID and the related information had been updated (e.g. Grade, School building, School Year).

2007-2008

NSSRS became the official data collection for public districts in 2007-2008. Traditional data collections remained the official data collection only for nonpublic systems.

All public districts and nonpublic systems continued to be required to ensure all students have been assigned an NDE Student ID and the related information had been updated (e.g. Grade, School building, School Year).

2008-2009

Special Education student data was incorporated into NSSRS in 2008-2009. Traditional data collections remained the official data collection for nonpublic systems.

All public districts and nonpublic systems continued to be required to ensure all students have been assigned an NDE Student ID and the related information had been updated (e.g. Grade, School building, School Year).

2009-2010

NSSRS became the official data collection of staff data from nonpublic systems in 2009-2010. Nonpublic systems continued to submit student data in aggregate via traditional methods. The NDE Curriculum Reporting System replaced traditional methods of collecting the Curriculum Report for both public districts and nonpublic systems. Also, Assessment Fact for National Assessment Instrument Results were collected for the first time.

All public districts and nonpublic systems continued to be required to ensure all students have been assigned an NDE Student ID and the related information had been updated (e.g. Grade, School building, School Year).

2010-2011

Student courses completed and the grades earned were collected for the first time in 2010-2011. New tools and reports also arrived, including the Graduation Cohort Analysis Tool and the Data Reporting System (drs.education.ne.gov). Nonpublic systems continued to submit student data in aggregate via traditional methods.

All public districts and nonpublic systems continued to be required to ensure all students had been assigned an NDE Student ID and the related information updated (e.g. Grade, School building, School Year). Nebraska public postsecondary institutions assigned NDE Student IDs for the first time.

2011-2012

The new NDE Staff ID became used for staff-related submissions by both public districts and nonpublic systems. Only nonpublic systems will use the NDE Curriculum Reporting System; the Curriculum Report for public districts will be derived from Student Grades data. Nonpublic systems will continue to submit student data in aggregate via traditional methods.

All public districts, nonpublic systems, and public postsecondary institutions will continue to be required to ensure all students have been assigned an NDE Student ID and the related information have been updated (e.g. Grade, School building, School Year).